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Form of workWork Schedule: 8.00 hours per day - 208 days per year (Monday-Friday) Reports To: Building Principal Salary: Per Public School Employees negotiated salary schedule - Level 3 at https://www.msd25.org/o/District/page/employee-groups https://www.msd25.org/o/District/page/employee-groups https://www.msd25.org/o/District/page/employee-groups PSE TRANSFER REQUESTS WILL BE CONSIDERED FOR THIS POSITION PRIOR TO SCREENING ANY OUT-OF-DISTRICT APPLICANTS. Account Code: 0100-23-31102-1201-6200-0000-0 Job Summary: This position is responsible for performing all functions necessary for the efficient operation of the school office; providing exemplary customer service and consistently projecting a professional and positive image of the office; working independently in the performance of secretarial duties for the Administrator and/or other building staff; and directing the clerical tasks for the school office. Minimum Qualifications:High School diploma or equivalentTwo years previous secretarial experience requiredPrevious office experience in a K-12 school setting preferredWorking knowledge of Microsoft Office Suite; Google Mail, Calendar, and Drive; InTouch; and Skyward preferredExperience and/or training with cultural, ethnic, and language diversity preferredSuccessful Washington State Patrol and Federal Bureau of Investigation Fingerprint ClearanceProof of Immunization (if born 1/1/57 or later)I-9 Employment Eligibility in compliance with the Immigrations Reform and Control ActCompletion of all district-required training within thirty (30) calendar days from hire date Essential Job FunctionsThis list of essential job functions is not exhaustive and may be supplemented as necessary.
Depending upon individual assignment, the employee may perform all or a combination of several of the following duties:Arrange Coverage in Absence of SubstituteBuilding Alarm (issue codes & maintain records)Building Budget (monitor, maintain, and retrieve information)Building InventoryBuilding Web Page & Social Media (create & maintain)Communication (communicate building-department information to staff-public)Conduct Employee OrientationCoordinate Daily Workload of School OfficeCreate Documents-FormsCreate-Maintain DatabaseData EntryData Extraction (data mining)Handle Emergencies for Staff or StudentsKeys (issue building keys and maintain records)NewsletterPaysheets (maintain data & generate reports)Prepare and Process District Documents-FormsPrior Approvals (create, account code & process)Requisitions (create, account code & process)Schedule Building MeetingsSchedule Translator for General Education ConferencesStudent Fines & Fee ManagementSubstitute Check-InSubstitute Online Absence VerificationSupplies (maintain & order)Maintain consistent presence at assigned worksite and regular work hoursComply with all district policies and proceduresPerform duties as requested by Building AdministratorThe following job functions will be performed as needed during peak workflow or in the absence of other office staff:Attendance (maintain-retrieve student attendance data)Discipline (prepare letters and maintain data as directed)Filing & Maintenance of Student RecordsFinancial Transmittals/Receipt MoneyMail (sort-distribute)Master Schedules (maintain course information in Skyward)Receptionist (greet public, answer phonesReport Cards (order, mail, etc.)Student Fines & Fee ManagementStudent Store (inventory, supervisor students)SWIS Data EntryTruancy (prepare letters and maintain data based on federal/state law) Desired SkillsConsistently listen, write, and speak in a clear and concise, well-organized mannerConsistently problem-solve, seek new responsibilities, proactively prioritize, and multi-taskConsistently resolve customer inquiries in a positive and timely mannerConsistently treat people with respect, dignity, and fairnessConsistently participate and support team ideas, changes, and decisionsConsistently demonstrates technical expertise and practical knowledge of the jobConsistently produces thorough, accurate work and meets timelinesConsistently demonstrates a positive attitude and supports other through positive communicationConsistently offers help when help is neededConsistently seeks to acquire new skills to demonstrate self-improvementConsistently demonstrate a high level of confidentiality Work Environment: The usual and customary methods of performing the job functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching, and/or crawling; fine finger dexterity; work at computer for prolonged periods of time; frequent interruptions; meet deadlines with time constraints; and dealing with distraught and/or angry persons. Typically the noise level in this work environment is moderate. Evaluation: This position shall be evaluated periodically by the Building Administrator and/or assigns pursuant to the currently established district procedures and evaluation criteria.
The process shall include an evaluation of the performance of the above essential job functions. NON-DISCRIMINATION STATEMENT Marysville School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following Marysville School District employees/departments are designated to address questions and complaints of discrimination: Civil Rights: Dr.
Courtney Hill, Executive Director of Equity and Family Engagement; courtney_hill@msd25.org mailto:courtney_hill@msd25.org ; 360-965-0008Gender Inclusivity: Dr. Courtney Hill, Executive Director of Equity and Family Engagement; courtney_hill@msd25.org mailto:courtney_hill@msd25.org ; 360-965-0008Harassment, Intimidation, & BullyingEmployees: Alvin Cooper, Executive Director of Human Resources; alvin_cooper@msd25.org mailto:alvin_cooper@msd25.org ; 360-965-0071 Students: Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; claudette_rushing@msd25.org mailto:claudette_rushing@msd25.org ; 360-965-0020Title IX: Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; claudette_rushing@msd25.org mailto:claudette_rushing@msd25.org ; 360-965-0020Section 504 and ADA: Dr. Michelle Roper, Executive Director of Special Education and Student Services; michelle_roper@msd25.org mailto:michelle_roper@msd25.org ; 360-965-0174 Discrimination and discriminatory harassment may be reported to any school staff member or the district employee/department listed above by phone at (360) 965-0000.
You also have the right to file a written complaint. Address: 4220 80th Street NE, Marysville, WA 98270. Policies that address these issues are 3210 "Non-Discrimination," 5010 "Non-Discrimination and Affirmative Action," 3205 "Sexual Harassment of Students Prohibited," 3207 "Prohibition of Harassment Intimidation and Bullying," 3211 "Gender-Inclusive Schools" and 2162 "Education of Students with Disabilities Under Section 504 of the Rehabilitation Act of 1973".
These Policies are available online at www.msd25.org http://www.msd25.org at your school or the District's Educational Service Center at 4220 80th Street NE, Marysville, WA, 98270.EQUAL OPPORTUNITY EMPLOYERMarysville School District complies with all federal and Washington State rules and regulations and will provide equal employment opportunity and treatment for all applicants and staff in recruitment, hiring, retention, assignment, transfer, promo, and training. Such equal employment opportunity will be provided without discrimination with respect to race, creed, national origin, age, honorably discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society.
The following Marysville School District employees/departments are designated to address questions and complaints of discrimination: Civil Rights: Dr. Courtney Hill, Executive Director of Equity and Family Engagement; courtney_hill@msd25.org mailto:courtney_hill@msd25.org ; 360-965-0008Gender Inclusivity: Dr. Courtney Hill, Executive Director of Equity and Family Engagement; courtney_hill@msd25.org mailto:courtney_hill@msd25.org ; 360-965-0008Harassment, Intimidation, & BullyingEmployees: Alvin Cooper, Executive Director of Human Resources; alvin_cooper@msd25.org mailto:alvin_cooper@msd25.org ; 360-965-0071 Students: Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; claudette_rushing@msd25.org mailto:claudette_rushing@msd25.org ; 360-965-0020Title IX: Claudette Rushing, General Counsel/Executive Director of Legal and Risk Management; claudette_rushing@msd25.org mailto:claudette_rushing@msd25.org ; 360-965-0020Section 504 and ADA: Dr.
Michelle Roper, Executive Director of Special Education and Student Services; michelle_roper@msd25.org mailto:michelle_roper@msd25.org ; 360-965-0174 Discrimination and discriminatory harassment may be reported to the district employee/department listed above by phone at (360) 965-0000. You also have the right to file a written complaint. Address: 4220 80th Street NE, Marysville, WA 98270.
The Marysville School District is a drug- and tobacco-free workplace. Classification History: Job description developed April 2005. Job description revised November 2006.
Job description revised January 2008. Job description revised July 2015. Job description revised July 2018.
Job description updated September 2023.
