Volunteer And Development Coordinator

Job Title: Volunteer and Development Coordinator

Flexible schedule: 30-35 hours a week (with the potential to become full-time)

Starting pay: $18-20/hour

ABOUT US

Community Supported Shelters (CSS) is a (501)(c)(3) charitable organization based in Eugene, Oregon. CSS is nationally recognized for confronting the issue of homelessness and is known for its unique Conestoga hut micro-shelters. The huts are built in intentionally designed communities that provide safe, supported shelter for up to two years for people in our community who are unhoused.

We are seeking a qualified and motivated Volunteer and Development Coordinator. This position reports to the Director of Philanthropy and the Development Manager.

THE JOB

The Volunteer and Development Coordinator plays a vital role as a part of Community Supported Shelters’s development team. This role organizes all aspects of volunteering, including recruiting, training new volunteers, and promoting opportunities. This position will also assist with all phases of grant development, including research, completing applications, and managing the grant reporting process. The Volunteer and Development Coordinator works closely with all development, service, and maintenance team members to coordinate volunteers, manage donations within our donor database, and ensure proper donor stewardship to ensure operational success for our mission.

BENEFITS

• Paid Time Off (TBD based on hours worked)
• Access to personal development funds
• Flexible schedule
• Hybrid work environment available (remote or in-office)

• Bachelor’s degree in English, journalism, communications, public relations, marketing, or related field preferred, but not required
• Have three years of job-related experience, such as working in a non-profit, managing volunteer programs, and/or leading teams
• Proficiency with Google Suite (Gmail, GDocs, GSheets, GSlide)
• Experience working with databases, including running reports and updating files
• Strong interpersonal skills with confidence in asking people to contribute time and money, including developing “asks” and engaging with donors, individually or in groups
• At ease with proactively engaging/communicating with donors, sponsors, and volunteers in all styles of communication (email, phone, in-person, text)
• Strong team collaborator with high emotional intelligence, interpersonal skills, good judgment, and the ability to work effectively with diverse groups of people
• Excellent organizational and time management skills; ability to handle multiple tasks with attention to detail and follow-through
• Flexibility to work evenings and weekends as needed to assist with events or development deadlines is required
• Willingness to jump in and help the Team meet deadlines for the Organization’s work, including other special projects/duties as assigned
• Experience working with a wide range of people, social groups, and backgrounds (racial, rural, urban, business, homeowners, donors, and volunteers) for event planning and program coordination
• Commitment to self-care and appropriate professional boundaries
• Excited to work with a team who puts the FUN in FUNdraising!

• Assist with researching public and private grant opportunities, writing letters of inquiry and grant proposals, and managing grant reporting.
• Partner with the Director of Philanthropy to maintain a grants calendar with the dates and other information of upcoming grant applications and the master list of grants awards, outcomes, and compliance requirements
• Work with the Director of Philanthropy and the team to develop clear and consistent messaging concerning all fundraising and Development goals.
• Develop and maintain relationships with current and potential donors and solicit individual gifts.
• Collaborate with various program staff to confidently and professionally deliver informative presentations to the public.
• Network with local business owners/managers, other nonprofits, and individuals.

• Organize, coordinate, and manage recruitment and communication with volunteers for events and day­-to-­day needs.
• Work with social, civic, and local organizations to develop partnerships, where appropriate, to develop and utilize volunteers.
• Develop and implement training programs for all volunteers.
• Maintain updated records for all volunteers.
• Arrange and attend volunteer meetings. Report to staff on volunteer activities as needed.
• Recommend and develop ongoing volunteer utilization.
• Develop and utilize a volunteer management program, including planning, implementation, and recognition.

• This position operates in a professional office environment, off site venues, and outside event areas in various weather conditions. The duties of this job require individuals to be able to work in non-traditional and community-based settings.
• This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets, and AV equipment.
• Evening, weekend, and some holiday hours may be required occasionally for events.
• While we are mission­-based and resource­-limited, the ability to maintain a work/life balance is an integral part of organizational culture.
• Periodic changes in responsibilities may occur within a growing and evolving organization.
• Travel to CSS sites and events may require personal transportation (mileage reimbursements available).
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
• Community Supported Shelters is an equal opportunity employer.

We believe Black, Indigenous, people of color, members of the LGBTQIA+ community, and people with disabilities must be centered in our work, so we strongly encourage applications from people with these identities or who are members of other marginalized communities.

Additionally, studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may come with relevant transferable skills from various sources and experiences. We will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications.

CSS provides an excellent career opportunity for personal and professional growth and achievement, as well as an opportunity for meaningful work addressing the nationwide challenge of homelessness.

CSS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Interested candidates should submit a cover letter and resumé to: hr@cssoregon.org with “Volunteer and Development Coordinator” in the subject line.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 30 – 35 per week

Benefits:

• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Eugene, OR 97402: Relocate before starting work (Required)

Work Location: Hybrid remote in Eugene, OR 97402