Virtual Administrative Assistant/Receptionist

Job Title: Virtual Administrative Assistant/Receptionist

Company: Elev8 Events

Location: Remote

About Elev8 Events: Elev8 Events is a leading travel agency committed to providing exceptional experiences to our clients. With a focus on personalized service and attention to detail, we specialize in crafting bespoke travel itineraries that inspire and delight. Our team is dedicated to exceeding client expectations and creating memories that last a lifetime.

Position Overview: Elev8 Events is seeking a friendly and professional Virtual Administrative Assistant/Receptionist to be the first point of contact for our clients and visitors. The Front Desk Receptionist will play a crucial role in creating a positive and welcoming atmosphere and ensuring smooth operations at the front desk. This position offers an exciting opportunity to be the face of Elev8 Events and contribute to the overall success of our business.

Key Responsibilities:

1. Greeting and Welcoming: Welcome clients, visitors, and guests with a warm and friendly demeanor, providing assistance and guidance as needed.
2. Answering Inquiries: Respond to phone calls, emails, and in-person inquiries promptly and professionally, providing accurate information about our services and offerings.
3. Appointment Scheduling: Schedule appointments, meetings, and consultations for clients and team members, coordinating calendars and ensuring optimal timing.
4. Check-In and Check-Out: Check in clients for appointments and meetings, ensuring all necessary paperwork and documentation are completed accurately. Assist with check-out procedures as needed.
5. Administrative Support: Provide administrative assistance to various departments, including filing, data entry, and document preparation.
6. Office Management: Maintain a clean, organized, and welcoming reception area, ensuring supplies are stocked and equipment is functioning properly.
7. Client Communication: Serve as a primary point of contact for client inquiries and concerns, liaising with internal teams to ensure timely resolution.
8. Security and Access Control: Monitor access to the premises, ensuring the security and safety of our staff and visitors.
9. Mail and Package Handling: Receive and distribute mail and packages, ensuring they reach the appropriate recipients in a timely manner.
10. Ad Hoc Tasks: Assist with special projects and tasks as assigned by management, demonstrating flexibility and adaptability to meet evolving business needs.

Qualifications:

• Previous experience in a customer service or receptionist role, preferably in the travel or hospitality industry.
• Excellent communication and interpersonal skills, with a professional and courteous demeanor.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to remain calm and composed in fast-paced and high-pressure situations.
• A positive attitude and a genuine passion for providing exceptional service to clients and visitors.

Benefits:

• Competitive pay and benefits package.
• Opportunities for professional growth and development within a dynamic and growing company.
• Access to exclusive travel perks and discounts.
• A supportive and inclusive work environment with a focus on work-life balance.

Join Elev8 Events as our Virtual Administrative Assistant/Receptionist and be part of a team that is dedicated to creating exceptional experiences for our clients. Apply now to help us elevate our front desk operations to new heights!

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