Travel Coordinator (Part-Time Weekends Only)

We are looking for a Travel Coordinator who will coordinate and manage the CEO’s weekend travel plans. This role is part-time and will require the coordinator to be on call and available to proactively support the CEO’s weekend travel needs.

Responsibilities:

• Provide weekend on call travel coordination and management support.
• Manage the booking, rebooking, and/or rescheduling of flights, hotel accommodations, dining reservations, and/or ground transportation as needed.
• Follow up on all flights 24 to 48 hours prior to departure to ensure accuracy and that there are no issues.
• Proactively track flights for delays and cancellations and help CEO find alternative arrangements.
• Work to resolve issues at the earliest level before escalating to the Executive Assistant’s and/or the CEO’s attention. Escalate matters to Executive Assistant only if urgent.
• Maintain the CEO’s history of travel-related preferences (likes/dislikes, airline and hotel membership numbers, dietary restrictions).

Skills Required

• At least 2 years of travel coordination experience.
• Executive Assistant (C-Suite) experience preferred.
• Must be able to work weekends.
• Associate degree from an accredited institution or equivalent work experience.
• Detailed oriented with effective communication and interpersonal skills.
• Able to stand by for on-call needs from Friday to Sunday.

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