Transaction Coordinator/Administrative Assistant

PRIOR REAL ESTATE EXPERIENCEREQUIRED.

We are seeking a detail-oriented and organized Transaction Coordinator to join our team. The Transaction Coordinator will be responsible for managing and coordinating all aspects and ensuring a smooth and efficient process throughout the listing, escrow, due diligence, and closing process of commercial real estate transactions. The ideal individual for this role is motivated and comfortable working in a multi-tasking, and detail oriented environment.

In addition to transaction coordinating, this role will also provide in office administrative support when needed.

Responsibilities include but not limited to:

• Coordinate with sales agents, office managers, Brokers of Record, and other departments to ensure the seamless and timely execution and management of multiple transaction related documents
• Multi-tasking across various platforms including phone calls, emails, and intra-company databases throughout the transactions process
• Draft purchase and sale agreements, amend contracts, and author commission instruction letters for payment of commission to escrow agents
• Develop critical dates timelines
• Manage the Broker of Record and Cooperating Brokerage Relationship databases
• Monitor compliance with applicable laws pertaining to all listings, under contracts, and closings for properties nationwide
• Work closely with in-house legal counsel to produce/implement needed documents/changes pertaining to the transactions process
• Act as a steward of the quality and completion of due diligence documents
• Monitor and maintain the adherence to and compliance with state laws nationwide
• Monitor Listing and Escrow pipeline
• Ensure accuracy of information on deals
• Other office administrator responsibilities inlcluding: Perform general office duties, including answering phone calls, taking messages, and directing calls to appropriate parties. - Greet visitors and provide them with necessary information or assistance. - Schedule appointments and maintain calendars for office staff. - Prepare and distribute correspondence, memos, and reports. - File and maintain records, both physical and electronic. - Transcribe notes and dictations as needed. - Assist with organizing meetings and events.- Provide administrative support to executives as required.
• Take-on special projects as needed

Requirements:

• PRIOR REAL ESTATE EXPERIENCE
• MAC Computer Experience Required
• Highly organized and attentive to detail
• Comfortable with concepts of intermediate math
• Strong interpersonal skills and able to convey complex principles through written and spoken correspondence
• Ability to read and interpret documents including real estate contracts, leases, and settlement statements
• Highly adaptable and a clear-thinking problem solver
• Experience in Microsoft Office with emphasis on Excel
• Real Estate License Preferred but not required.

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No weekends

Ability to Relocate:

• Palm Desert, CA 92260: Relocate before starting work (Required)

Work Location: In person