Escrow Assistant / Transaction Coordinator (Evenings And Weekends)

Summary of Position:

The Escrow Assistant / Transaction Coordinator will assist Michael Repka, CEO of the company. The individual will gather, organize, and be responsible for negotiations, contracts, disclosure and provide administrative assistance. Monday-Wednesday (1-9:30pm) and Saturday and Sunday (9am-6pm).

Essential Job Functions:

• Coordinate, track and administer all facets of the Company’s real estate transactions (including disclosures, purchase contracts, counteroffers, open escrow, sign off)
• Process good dictation and transcription skills
• Manage and coordinate communications with internal and external parties on behalf of DeLeon Realty (including clients, agents, title companies, and mortgage brokers) as a part of the coordination of real estate transactions
• Keep the CEO informed about any issues related to the transactions;
• Provide a consistent, quality-controlled system to ensure the smooth and efficient management of all relevant steps necessary to close a real estate sale
• Manage ongoing client communications on behalf of the CEO
• Set and manage appointments
• Maintain and organize files relating to real estate transactions, including ensuring all the mandatory disclosures are completed and sent to the cooperating agent or broker for review and approval
• Performs other duties as assigned

Qualifications:

• Bachelor’s degree preferred.
• Strong written skills and verbal communication skills.
• Must have at least 2+ years of experience working as a real estate Transaction Coordinator, administrative assistant, executive assistant or legal assistant.
• Real Estate License is highly preferred.
• Demonstrate knowledge and understanding of basic legal documents, including disclosures, purchase contracts, and counteroffers.
• Exceptional organizational, problem-solving, and communication skills, professionalism, and ability to prioritize tasks while working under time limitations.
• Strong organizational skills.
• Proven knowledge of California real estate disclosures, title documents, contract-related documentation.
• Proficiency in Microsoft Office, disclosures.io, DocuSign, CAR & PRDS forms, MLS, Zipforms, Skyslope is highly preferred.

Starting Salary: $31.00 to $34.00/hour

DeLeon Realty is proud to be an equal opportunity workplace. Individuals seeking employment at DeLeon Realty are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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