AddressPosition Objective: Provide services as a Training Program Manager in support of the overall functions of the National Institute of Child Health and Human Development (NICHD) within the National Institutes of Health (NIH). Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the Eunice Kennedy Shriver National Institute of Child Health and Human Development. The primary objective is to provide services and deliverables through performance of support services.
Duties and Responsibilities:
Create and maintain a working database for various recruitment activities.
Prepare program brochures, websites, applications, orientation documents and regulatory submissions.
Ensure appropriate documentation and orientation for visiting students, resident and fellows rotating as trainees at NIH.
Maintain files of Fellows’ progress on research milestones and meetings with mentoring committees.
Prepare and process all documents required for initiation of employment and clinical activities for new program trainees and trainees rotating to the program from other institutes and/or outside institutions.
Develop educational materials to assist students throughout their Training Programs. 2
Establish and/or maintain appropriate files of correspondence, reports, reference materials, publications; student program files, historic and current files of all GPP fellows and summer intern students.
Receive, review and enter applications into the database; record pertinent applicant information; set up applicant files; prepare official correspondence to applicants and universities; prepare notification letters to applicants.
Prepare documents for summer program orientation sessions and work with staff to create and edit program information, including pamphlets, website postings and applications.
Prepare correspondence, reports and other written material . 5
Review, research, and announce on NIH policies and procedures.
Analyze and present selected program data to Branch and Center management staff.
Work with Program staff on every aspect of the Training Program; clinical research training for fellows and the related clinical activities dependent on the Training Program
Organize and carry out the recruitment, selection, hiring and evaluation tracking of academic progress for postdoctoral program, graduate and summer internship program and ensure all requirement are met; assist in the of recruitment of outside referrals and maintain the database. 1
Establish and maintain a database of all Intramural Research Training Fellowship Awards to promising investigators. 6.Coordinate revisions, updates and changes to ITS’s Intranet site and Website.
Perform analysis of existing program databases; plan modifications of such databases; analyze and present selected program data to program staff and teaching faculty
Research resources, services, policies and regulations and inform the staff and fellows about all changes in policies and procedures impacting fellowship training and education within the specialty.
Prepare promotional materials for meeting exhibits and presentations, special events and other events. Organize, create and update content on OE fellowship Web pages.
Work with staff on advertising for fellows by posting on the Institute website, LinkedIn and Twitter Produce and disseminate program recruiting information.
Prepare promotional materials for meeting exhibits and presentations, special and other events.
Same as Functional Responsibility above - 'Analyze, develops and implements new recruiting processes and a variety of Training Programs.'
Work with staff to provide support for oversight and review of the fellowship program. 3
Maintain program statistics monitoring.
Work with staff on the planning for course and lecture organization; coordinate with scientists to meet their needs before, during and after their presentations.
Keep track of and summer students after leaving program to capture their career progression.
Maintain student academic tracking system to track student progress within the program; track student semester university course work, committee meetings, publications and achievements, and preliminary examinations.
Work with staff to collect data and provide summaries for use by fellows, student interns and senior level staff in making decisions for analysis or for other executive use.
Ensure that affiliate institutions make required changes in policies and procedures to remain in compliance with Training Program’s regulations and its educational goals and objectives.
Manage interactions with outside institutions where the residents or fellows receive additional clinical training and, reciprocally, that supply fellows to the RFP for research-focused training.
Answer questions from outside organizations which impact on continued accreditation and recruitment of fellows to the NIH; prioritize responses to communications.
Assist in the preparation of programs sponsored by the Office to assist potential and future individuals who are interested in pursuing a biomedical career.
Serve as liaison between administrative staff to ensure OE awareness of fellow hires and departures. Coordinate with the NIH program office during recruiting and selection of program applicants.
Identify relevant career fairs at academic institutions, professional conferences, and other venues for staff to attend, serving as primary point of contact between the Institute and representative at school or other venue, and coordinating delivery of promotional materials and traveling exhibit to these events.
Organize and support all fellowship program meetings, faculty meetings related to the Fellowship and Scholars programs.
Write, edit and prepare all orientation materials for distribution; ensure that each incoming trainee has met all requirements to begin clinical and educational activities within the fellowship program.
Work with staff on planning, organizing and executing meetings, conferences and teleconferences. 4
Educate trainees about further opportunities available to them at NIH and elsewhere. Assemble material for workshops, retreats and courses.
Work with staff to facilitate, coordinate and attend regularly occurring training events.
Coordinate meetings with directors, NIH mentors, and university graduate guidance committees; arrange video and teleconferences between NIH institutions and universities.
Organize and support all fellowship program meetings, faculty meetings and meetings with and for fellows; prepare all minutes and other required documents serving as records and action plans resulting from program-related meetings.
Write, edit and prepare for distribution all orientation materials.
Manage the program advertising scheduling in coordination with academic calendars for partnership universities and for each individual student during progression through their curricula.
Manage educational activities; schedule and invite speakers for resident/fellow teaching conferences, including speakers from outside the NICHD and NIH internal speakers; negotiate the speaker schedule and provide advice on program content.
Work products and documents related to the development and coordination of a comprehensive Training Program/ experience for trainees at all levels; conduct evaluations of the effectiveness of the training and educational programs within the intramural program. - Ad-Hoc
Work products and documents related to formulating, compiling and analyzing statistics on recruitment activities and data; analyze trends, program accomplishments, potential problem areas and resource needs. - Ad-Hoc
Work products and documents related to planning and maintaining a database that records and tracks all current and past persons affiliated with the intramural research and Training Programs; complete and file periodic and ad hoc reports on an and all matters and issues pertaining to the training and educational experience of the intramural program. - Ad-Hoc
Work products and documents related to developing and coordinating curricular standards and program content descriptions; develop and monitor training curricula; plan and coordinate the scientific orientation of trainees. - Ad-Hoc
Work products and documents related to monitoring and evaluating mentoring activity; track performance reviews for all trainees; develop criteria to be included in those re- views; work with mentors to establish individualized plans; perform exit interviews and track long-term career paths of trainees. - Ad-Hoc
Work products and documents related to serving as a source of career advice for trainees; direct fellows to opportunities in support of their educational advancement; serve as NICHD representative with national and international professional organizations. - Ad-Hoc
Work products and documents related to provide representation at scientific meetings and seminars; determine needs and to keep abreast of ongoing research initiatives for the purpose of identifying key areas for targeted fellow recruitment. - Ad- Hoc
Basic Qualifications:
Ph.D. required. Ph.D. in biomedical science field or related science field preferred.
Skilled in Microsoft Office Suite.
Minimum Qualifications:
Ability to multi-task and pay close attention to detail.
Excellent analytical, organizational and time management skills.
Strong communication skills, both oral and written.
*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.
GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.
This position is contingent upon contract award.
Requisition ID: 6640
