Address
Form of workJob Posting Title:
Training and Development Coordinator
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Hiring Department:
CPC - Capital Planning and Construction
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:
General Notes
The University of Texas at Austin is seeking to hire a Senior Training Coordinator to build a robust employee Training and Development program for the Department of Planning, Design, and Construction.
You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff and faculty, thereby enhancing the student experience.
UT Austin provides an outstanding benefits package. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Purpose
Oversees PDC's employee Training and staff developmental programs. Development, management, tracking, and coordination of education sessions and programs for Training and enhancing competencies of our team members. Experience managing similar program in a project management and project delivery office a plus.
Responsibilities
Required Qualifications
BS degree in training, HR, education, business or related field. Outstanding communication skills, both written and verbal. Significant work experience as a trainer, training facilitator, or organizing multiple training events, preferably in a project management and project delivery organization. Strong working knowledge of instructional design theory as well as proof of successful implementation. Strong knowledge of learning management systems. Proven track record, showing the ability to successfully complete the full training cycle (assess needs, plan, develop, coordinate, monitor and evaluate). Knowledgeable about both traditional and modern job training methods and techniques. Computer skills, including Microsoft Office proficiency. Familiarity with trainings/staff development tracking software. Exceptional organizational skills including the ability to handle multiple assignments and prioritize work.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Familiarity with University rules, policies, and procedures regarding purchasing and travel. Experience with university systems, including Workday, OPUS (Oracle Unifier), FAMIS. Familiarity with project management and project delivery staff training, certifications, and licensing requirements in the State of Texas for such code, governing entities, etc. as OSHA, ICC< APPA, PMP, TDLR, TAS, AIA, TBAE, and others. Expert level experience with MS Office. Have a demonstrated ability to interact professionally with management, administrators, and the public, as well as commitment to service excellence.
Driving Required
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range
$80,000 + depending on qualifications
Working Conditions
Required Materials
Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Training and Development Coordinator
----
Hiring Department:
CPC - Capital Planning and Construction
----
Position Open To:
All Applicants
----
Weekly Scheduled Hours:
40
----
FLSA Status:
Exempt
----
Earliest Start Date:
Immediately
----
Position Duration:
Expected to Continue
----
Location:
AUSTIN, TX
----
Job Details:
General Notes
The University of Texas at Austin is seeking to hire a Senior Training Coordinator to build a robust employee Training and Development program for the Department of Planning, Design, and Construction.
You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff and faculty, thereby enhancing the student experience.
UT Austin provides an outstanding benefits package. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards
Purpose
Oversees PDC's employee Training and staff developmental programs. Development, management, tracking, and coordination of education sessions and programs for Training and enhancing competencies of our team members. Experience managing similar program in a project management and project delivery office a plus.
Responsibilities
- In coordination with Directors, ADs, and Team Leads, design and develop interactive training programs (outsourced or in-house) for PDC departments/divisions processes, HR/Administrative training, compliance training, etc. Select the best training methods or activities for a particular purpose and audience (e.g. role-playing, mentoring, on the job training, professional development classes, etc.)
- Develop and manage annual training plan to meet departmental needs. Serve as primary point of contact for training matters for department/division staff and for submissions of training request forms. Administer UTLearn data entry, training plans, and training tracking and KPIs. Proactively seeks ways to improve the processes and efficient use of funds.
- Serve as primary contact with external vendors and internal subject matter experts needed to conduct training for PDC purposes such as continuing education, professional development, licensure certification, equipment operation, and safety. Facilitate train-the-trainer sessions for in-house experts/trainers. Oversee and maintain in-house training facilities and necessary equipment.
- Support department staff through identification, documentation, execution and reporting of Training and certifications. With assistance from the Administrative Associate, ensure all training transactions are completed accurately and in a timely manner, including Training and conference registrations, licensure payments, continuing education for licensure, travel authorizations, travel arrangements and reimbursements. Responsibly coordinate Procurement Card for training related payments.
- Assists the Associate Director in conducting whole-organization needs assessments, identifying skills or knowledge gaps that need addressing. Uphold best practices and departmental education principles for training. Track new training methods and techniques to apply to current situations as well as lessons learned sessions.
- Supports training needs for employee on-boarding and off-boarding in coordination with the Admin Team, Associate Directors, and Team Leads as needed. Coordinates with Admin Team on expectations for logistics and calendar invites, as well as collects feedback and lessons learned from trainings and trainees.
Required Qualifications
BS degree in training, HR, education, business or related field. Outstanding communication skills, both written and verbal. Significant work experience as a trainer, training facilitator, or organizing multiple training events, preferably in a project management and project delivery organization. Strong working knowledge of instructional design theory as well as proof of successful implementation. Strong knowledge of learning management systems. Proven track record, showing the ability to successfully complete the full training cycle (assess needs, plan, develop, coordinate, monitor and evaluate). Knowledgeable about both traditional and modern job training methods and techniques. Computer skills, including Microsoft Office proficiency. Familiarity with trainings/staff development tracking software. Exceptional organizational skills including the ability to handle multiple assignments and prioritize work.
Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Familiarity with University rules, policies, and procedures regarding purchasing and travel. Experience with university systems, including Workday, OPUS (Oracle Unifier), FAMIS. Familiarity with project management and project delivery staff training, certifications, and licensing requirements in the State of Texas for such code, governing entities, etc. as OSHA, ICC< APPA, PMP, TDLR, TAS, AIA, TBAE, and others. Expert level experience with MS Office. Have a demonstrated ability to interact professionally with management, administrators, and the public, as well as commitment to service excellence.
Driving Required
This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).
Salary Range
$80,000 + depending on qualifications
Working Conditions
- Occasional uniform/PPE
- All weather conditions
- Extreme temperatures
- Standard office
- Keyboard
- Manual dexterity
- Climbing of stairs
- Lifting and moving
- May visit project worksites to get a general view of the type of work we do.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
----
E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
