Training Administrative Coordinator

Training Administrative Coordinator

Full-Time, Hourly, Non-Exempt.

Base Hourly Pay: $30.80/hour
Location: YWCA Golden Gate Silicon Valley, San Jose, CA 95112
Website: www.yourywca.org
Program/Department: Learning & Development/Organizational Initiatives

Join a passionate, dynamic team dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all.

For over 100 years, YWCA Golden Gate Silicon Valley has provided programs and services that form a critical continuum of response, healing, and prevention. Our dedication to the people we serve is unparalleled. We have an exciting future, and the team to deliver on that lasting change for the people we serve. To encourage survivor self-determination, services are delivered through a strengths-based, non-judgmental, and trauma-informed lens that aligns with our mission. Be a key part of shaping this future as our new Training Administrative Coordinator in our Program Operations.

Reporting to the Learning & Development Manager, the Training Administrative Coordinator is responsible for the continued implementation and coordination of the agency’s Learning Management Systems, this role includes ensuring all staff and volunteers have access to educational courses and maintain compliance with mandated continued education requirements. The Coordinator also provides administrative support for the organization’s Race Equity initiatives.

Job Responsibilities:

• Complete oversight of learning management systems that provide learning for staff, volunteers, and community members including monitoring of training access, progress, and completion.
• Engage learners, and provide technical support, clear communication, and tools to enhance learning.
• Manage and provide regular reports and compliance oversight.
• Conduct training scheduling, communicate with different staff, consultants, volunteers, and community members, and track attendance.
• Responsible for effective meeting organization of the Race Equity Sub-Committee, providing administrative support from start to finish, including follow-through of actions and agreements.

We are seeking a compassionate, organized, and reliable individual with a high level of time management and technical knowledge. Essential to this role is a demonstrated ability working with culturally and economically diverse individuals; a demonstrated ability to function effectively in a fast-paced environment and to respond appropriately to unexpected situations.

Candidates must have excellent interpersonal skills to work independently and as part of a team. You must have an understanding of feminism and a strong commitment to social justice. Additionally, an ideal candidate will possess knowledge of and sensitivity to race equity, domestic violence and sexual assault issues, trauma, gender equity, and client-centered service provision.

Candidates must have:

• A Bachelor’s Degree or an equivalent combination of education and experience.
• Knowledge of learning management systems and experience in confidential data management and record keeping.
• Be competent in using Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Strong project management skills such as planning, documentation, and implementation- detail-oriented, tracks tasks, and handles multiple projects
• The ability to work with cross-functional teams, collaborate, and take direction from leaders across the organization.

Key to success is the ability to be present in a changing work environment; the ability to work independently and as a member of a diverse team with flexibility, initiative, and a sense of humor; and the ability to prioritize effectively and model healthy boundaries with empathy and compassion.

The ideal candidate is a warm, self-starter deeply committed to providing services from a strengths-based, social justice and anti-oppression framework.

Work hours are primarily business hours. The role is a hybrid schedule. Work includes lifting up to 30 pounds. Susceptible to compassion fatigue and/or vicarious trauma.

Required: Cleared background check (fingerprinting), valid TB test, valid 3+ years California driver’s license, and auto insurance. This position requires a Covid-19 vaccination due to the in-person interfacing required, and to promote the health and safety of others in the workplace and our community. Must have reliable internet when working remotely.

YWCA BENEFITS:

• A competitive benefits plan: Employer covers employee’s premium for health, dental, vision, and life insurance (depending on the plan you choose)
• A high deductible medical plan available including employer contributions and optional employee contributions and a limited Flexible Spending Account available
• 15 paid holidays are made available each year: New Year’s Eve, New Year’s Day, Martin Luther King Day, President’s Day, Women’s International Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Indigenous Peoples Day, Veteran Day, Thanksgiving, and the day after Thanksgiving, Christmas Eve and Christmas Day.
• 20 days of annual accrued PTO to start
• Employee Assistance Program (EAP) and Talkspace for employees and their household members
• Immediate Employee contributed 403b, and an Employer Contributed 401a Retirement Plan with optional employee contributions after eligibility is met
• Parental leave for eligible employees for up to the first eight weeks
• Annual Retention Bonus
• Employee Discounts with TicketsatWork
• Free Access to the Calm App
• With access through Kaiser for the Ginger App and Class Pass

TO APPLY: Submit Resume & Cover Letter to hr@yourywca.org with “Training Administrative Coordinator” in subject line. Posting will continue until position is filled. First deadline for submission of resume: March 29, 2024. The YWCA Golden Gate Silicon Valley is an Equal Opportunity Employer.

Job Type: Full-time

Pay: Up to $30.80 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Learning Management Systems: 1 year (Required)

License/Certification:

• Driver's License (Required)

Ability to Commute:

• San Jose, CA (Required)

Work Location: In person