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Form of workJob Description
Position: Recruitment Scheduling Coordinator
Duration: 6 months+ contract
Location: REMOTE
Description:
As a Recruitment Scheduling Coordinator in Fortune 500 Financial Services companies Talent Acquisition Operations team, you will be responsible for providing excellent candidate experience through the entire interview process. You will be supporting internal and external candidates, Recruiters, hiring managers and interview teams with phone interviews, on-site and virtual interviews.
Responsibilities:
- Ensure an outstanding candidate experience through acting as the face of the client and ensuring a seamless interview experience.
- Coordinates and schedules interviews for candidates and interview teams utilizing Outlook calendaring.
- Schedule debrief conversation for the Recruiter and interview team to collect interview feedback.
- Serve as candidate’s primary contact when logistical questions arise throughout the interview process.
- Book travel such as flights, hotel, and transportation for on-site interviews.
- Process and submit expense reports for accounts payable to pay for the flights, hotel, transportation, and candidate reimbursements.
- Guide candidates on how to submit their out-of-pocket expenses such as meals and/or transportation.
- Ensure clear communication with candidate, recruiter, hiring manager and interview teams for all interviews and any associated changes or updates.
- Escalate declined interviews and scheduling conflicts to the Recruiter and Hiring Manager for resolution.
Required Skills:
- 1-2 years of scheduling, administrative or coordination experience.
- Experience with Outlook, MS Teams, and Excel
- Strong communication skills both written and oral.
- Customer service orientated.
- Excellent time management and prioritization.
- High degree of accuracy, being organized and detail orientated.
- Ability to quickly learn and adapt to a new process.
Preferred Skills:
- Human Resources or Talent Acquisition experience
- Workday Recruiting experience
- Experience processing travel expenses with SAP/Concur Travel and Expenses
