Sw Administrative Assistant

Come join an industry leader!

Bellingham Marine is seeking an Administrative Assistant for its Southwest Division located in Dixon, CA.

Enjoy competitive wages, profit sharing, generous PTO and holiday schedule, 401k with employer contribution, and a full suite of health care benefits. You'll work in a team-oriented environment that puts safety first, including Covid-19 protocols.

This position is responsible for assisting the Contract Administrator and administrative staff with various tasks as needed, and perform a variety of daily office tasks (check paper supplies, coffee supplies, order office supplies, greet visitors, office appearance). Create and maintain project documentation, inventory documentation, initial scheduling of temporary employees and timekeeping reconciliation for temps, incoming mail distribution, preparing outgoing mail, routing internal documents, scheduling appointments, meetings and events, preparing meeting agendas and minutes, assist sales staff by making phone calls to vendors and subcontractors for quotes or information, for projects out to bid confirm plan holders list and GC’s contact information. Successful candidates will be required to complete an administrative background screen as part of the onboarding process. Successful candidates will be required to participate in pre-employment drug screening and random drug screening per our drug free workplace policy.

APPLICATION: To be considered as an applicant for this position, you must complete an application via the Company Career Center by following this link: https://bellinghammarine-hff.viewpointforcloud.com/Careers/JobDetails/ed52d540-d8df-4199-a713-1eff49dfea6b?openModal=N

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Responsible for Ordering office supplies.
• Assists timekeeping and reconciliation of timekeeping records for temporary staffing employees.
• Assists with routing internal documents from the NW Office to the Corporate Office and other offices as needed.
• Assists Project Management and Production Staff with purchasing of project materials including: Writing Purchase Orders, Soliciting Quotes, and confirming delivery status.
• Responsible for transmitting project documentation including submittals, correspondence, etc., and keeping accurate logs of their status and dates. Will also be responsible for distribution of responses to the appropriate staff member and providing updates on status of project documentation.
• Responsible for distribution of weekly production and cost reports to management staff.
• Assists with inventory documentation and record keeping.
• Assists with calling temporary staffing agencies to arrange temporary employment.
• Facilitates and schedules drug screening in coordination with the Human Resources Department.
• Assists sales staff with proposals, quotes, and follow-up phone calls with General Contractors, Suppliers, and Subcontractors.
• Assists employees with preparing and submitting expense reimbursement reports per Accounts Payable policies and procedures.
• Schedules and serves as the secretary for appointments and meetings by taking notes, recording minutes, and agendas.
• Other duties may be assigned

Bellingham Marine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sexual orientation, gender identity, sex or age.

Bellingham Marine is a Drug Free Work Place.

To request a reasonable accommodation for the application process please contact the Human Resources Department.

Job Type: Full-time

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person