(Summer Camp) Seasonal Ft Program Assistant I (Administrative)

International School of Portland

Language Immersion Summer Camp 2024

Job Description

Title: Summer CampProgram Assistant (I) (administrative)

Department:Summer Camp

Reports to:Summer Camp Director

Status: Non-exempt, Hourly

Wage: $20 per hour

Position Duration: June 17 - August 9, 2024. Meetings prior to start date as well.

Start Date: June 17, 2024

Schedule: 7:30 am- 4:00 pm Monday-Friday during Camp sessions

General Summary

A full-time seasonal position reporting to the Summer Camp Director, the Summer camp Program Assistant is an essential team member who ensures camp is a safe and fun environment for all campers and staff. Duties and responsibilities include but are not limited to customer service; administrative support for the Summer Camp Director; front desk administration; preparation, and distribution of snack to classrooms; cleaning and maintaining food storage and preparation areas and related equipment; communicating with teachers and staff regarding snack needs and camper allergies; responding to emergency clean-up needs or spills; supervision of campers and distribution of milk during lunch times; assisting with set-up and take-down of camp activities and events; covering breaks and lunches; and, supporting the Summer Camp Administrative team with a variety of tasks to assist with Summer Camp operations.

Essential Functions

Customer Service

• Serve as the face of the school during Summer Camp, including providing excellent front facing customer service in person and via phone and email
• Front desk reception - Act as first point of contact for customers entering the building, greet visitors and follow school check‐in/out procedures for students/visitors/volunteers
• Assist a wide variety of customers including parents, campers, teachers, staff, vendors, and volunteers with a range of needs
• Answer phones and direct calls as appropriate

Front Desk Administration

• Monitor attendance and call families of absent children
• Assist with morning arrival, noon and afternoon dismissal
• Manage front office area, keep tidy, organized and maintain supplies
• Provide basic first aid and comfort for ill or injured students. Communicate with Health & Safety Coordinator, administrative team, and/or parents when needed

• Light custodial duties in the assigned building - cleaning up water spills, cleaning and organizing front office, contacting facilities or custodian for urgent needs
• Post signs around campus, as needed

Snack Coordination

• Organize and distribute snack supplies to all camp groups
• Communicate with teachers about snack needs (e.g. when more food is needed) and camper allergies
• Oversee inventory of snack supplies (food items as well as paper products)
• Work with Camp Director or Global Kids Manager to order appropriate quantity and variety of snacks from vendors
• Properly store snacks and snack supplies, organize as needed
• Clean and maintain food storage and preparation areas and related equipment
• Assist with distribution of milk to campers at lunch time

Program Assistance

• Assist with camp event set-up and take-down, including pre- and post-season preparations, field days, and end-of-session activities
• Cover lunches and breaks as needed
• Provide a safe environment for all campers under their charge and notify the Summer Camp Administrative team when unsafe conditions exist
• Monitor campers during recess and in classroom and address any behavior or other camper issues that arise
• Chaperone and monitor students during off-campus field trips to ensure their safety and good behavior
• Communicate any extreme or repeated behavioral or other camper issues to the Camp Director
• Be knowledgeable about camper allergies and medical issues. Follow camp policies on how to respond to first aid needs and emergencies.
• Support the Summer Administrative team, including the Camp Director, Camp Coordinator, and Health and Safety Coordinator with a variety of tasks to ensure the smooth operation of camp
• Understand, follow and implement the rules and regulations of the Oregon Office of Child Care.

Other

• Respond to all emails within 48 hours.
• Follow the schedule provided, report any scheduling problems to the Summer Camp Director in a timely fashion
• Work hours outlined by Camp Director - report any lateness or absences to Camp Director
• Become familiar with the rules and regulations of The International School's Summer Camp program as outlined in the Summer Camp Handbook and work in compliance with those rules and regulations
• Conduct himself or herself at all times in an appropriate and professional manner
• Attend all required Summer Camp orientations and meetings
• Report to the ISP Summer Camp Director and carry out occasional additional duties as assigned by the Summer Camp Director, Global Kids Manager, or Head of School

Knowledge, Skills and Abilities

• Passionate about working with children and the mission and values of the school and camp
• Self-starter, hard worker
• Ability to work independently
• Good, pro-active communicator
• Ability to communicate effectively with a diverse pool of personalities.

Working Conditions/Physical Requirements:

• Capable of quickly traveling to multiple locations on school campus including up and down hills, lifting or otherwise carrying 40 pounds, traveling up/down flights of stairs, standing and sitting for long durations

Required Qualifications

• Proficient in written and spoken English
• Enrollment in the Oregon Office of Child Care Central Background Registry
• Support the mission and vision of the International School of Portland (https://intlschool.org/)

Preferred Qualifications

• At least one year of experience working with children, preferably in a camp or school setting
• Bilingual: Communicate fluently in written and spoken English and any of the languages taught at the school: Spanish, Japanese or Chinese.
• Comfortable in an international community with experience living and/or traveling overseas and studying other languages.

Training Requirement (may be acquired after hire)

• Current Food Handler's Card
• Current certification in CPR/First Aid
• Completion of the Introduction to Child Care Health and Safety (ICCHS) course offered through the Oregon Office of Child Care

How to Apply

1. Visit our website for application instructions and required documents
2. Then, apply online: https://intlschool.isolvedhire.com/jobs/
3. or copy and paste the Url link into a new browser

**Employment is contingent on successful completion of the Oregon Early Learning Division Office of Child Background Check https://ssl7.emp.state.or.us/ccd/**