Student Services Clerk - 206 Days

Job Title:Student Services ClerkWage/Hour Status: Non-Exempt
Funding Source: Local
Pay Grade: PR 4
Department/School:Student Services
Function: District Operations
Reports to: Assistant Superintendent of Student Services HR Date Approved: August 2021
HR Date Revised: September 2022
SUMMARY:
Under moderate supervision, organize and manage the routine work activities of the Student
Engagement Specialist and provide support to the Student Services department. Provides
secretarial/clerical support to the Student Services department and Student Engagement
Specialist.
The essential functions, pursuant to the Americans with Disabilities Act, may include the
characteristic duties and responsibilities noted herein, however, this list represents examples only,
and is not a comprehensive listing of all functions and tasks performed by positions found in this job
description.

• Model KISD core organizational beliefs and values; perform duties effectively and efficiently for the purpose of supporting and contributing to high student achievement.
• Provide program support and service delivery; communicate effectively within and acrossteams and participate in cross-functional work groups.
• Maintain a commitment to the District mission; model District expectationsthrough personal leadership and actively support the efforts of others to achieve District goals.

MAJOR RESPONSIBILITIES AND DUTIES
Records, Reports and Correspondence:

• Maintain student records and processrequestsfor information.
• Input case management notes and other information into student information systems.
• Maintain scheduling data on computer.
• Compile, maintain, and file all reports, records and other documents as required.
• Run and gather data reportsto assist case management and student accounting.

Accounting

• Perform routine bookkeeping tasks and maintain department budget records.
• Prepare and process department purchase orders and payment authorizations.
• Order and maintain inventory of office supplies and program equipment.
• Prepare and process milage reimbursement for staff

Other

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Maintain a schedule of appointments and make travel arrangementsfor departmentstaff.
• Make meeting arrangementsfor department activitiesincluding preparing materials,scheduling and setting up facilities, and arranging equipment/meals.
• Receive,sort, and distribute mail and other documentsto department staff.

Policy, Reports, and Law

• Maintain confidentiality.
• Develop and maintain systemsfor retrieval of information in support of all programs; compile, maintain, file, and secure all physical and computerized reports, records, and other required documents.
• Pursue Professional Development activitiesforself and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research.
• Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
• Comply with the Professional Code of Ethics and Standard Practices for Texas Educators.
• Follow District safety protocols and emergency procedures.
• Perform other related duties as assigned.

QUALIFICATIONS:
Education/Certification:

• High School Diploma or equivalent

Experience:

• Three (3) years successful clerical experience

SPECIAL KNOWLEGDGE/SKILLS/ABILITIES:

• Ability to maintain accurate and auditable records
• Ability to use software to develop or maintain spreadsheets and databases and do word processing
• Proficient keyboarding and file maintenance skills
• Basic math skills
• Strong organizational, communication, and interpersonal skills

SUPERVISORY RESPONSIBILITES:

• None

MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS:
Tools/Equipment Used:

• Standard office equipment including personal computer and peripherals

Posture:

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion:

• Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting:

• Occasional light lifting and carrying (less than 15 pounds)

Environment:

• May work prolonged or irregular hours as needed with prior approval
• Work to be completed on-site from assigned school or building
• No remote work

Mental Demands:

• Work with frequent interruptions; maintain emotional control under stress work