Do you seek "hands on" work experience for the State of California in the field of accounting? The Department of Industrial Relations (DIR) is looking to hire student assistants and will provide supervision, guidance, and direction.
The student assistant will also receive hands-on training and gain valuable governmental accounting professional experience.
Requirements
Conditions of
Employment
This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.
Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check, educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.
UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant positing should inform their supervisor in writing and provide at least a week's notice.
Prerequisites
Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list.
To view our current affiliation list please paste the following URL into your browser: http://www.calinterns.org/wp-content/uploads/Affiliation_List.pdf
Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.
Students declared major must match the major(s) listed in the job posting.
Majors/Fields of Study
Accounting, Finance, Business (any), Business Analytics, Marketing, Management, Economics, Statistics, International Business, Entrepreneurship
Work Schedule
Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor.
Additional Work Schedule
Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).
Minimum Qualifications
- Ability to follow directions and apply previous knowledge and training to assigned tasks.
Preferred Qualifications
- Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
Duties and Responsibilities
- Processing vendor and employee invoices for payment.
- Working with program staff for coding .
- Researching and processing transactions to replenish the Office Revolving Fund.
- Updating procedure manuals.
- Creating new accounts receivable.
- Processing transactions to apply payments to accounts receivable.
- Researching and reconciling between systems
- Processing refund requests.
- Researching and processing write-offs.
- Assisting with closing the monthly accounting period(s).
- Assisting with closing the fiscal year.
- Completing cost allocation calculations and related accounting entries.
- Researching and resolving reconciling items to complete various reconciliations.
- Preparing financial reports for submission to the State Controller's Office and Department of Finance.
Physical Requirements
Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.
Working Conditions
Work is performed in an office environment.
Application Instructions
Please complete all fields of the employment application. Include your educational history in the "Educational Experience" section and any employment history in the "Employment Experience" section of our application.
Apply by: 11/30/2023