To assist contract management in their absence, while ensuring the accuracy and efficiency of the contract functions at the Sales Center including the preparation of all contracts, accepting of deposits, canceling/refunding during rescission, commission assignments and related closing documents.
Contract Process
- Prepares and generates contracts and related closing documents accurately and in a timely manner
- Verify data entry through our company software and program systems reviewing related closing documents
- Process payments for various transactions (ie. Japan Notary Fee, ADP, Maintenance Fee, Interest Due, Wire Transfers), while ensuring payment is made to the appropriate project
- Establishes and maintains the purchaser’s file
- Process and handles rescission/cancellation, as needed
- Obtains credit card authorizations and retrieves credit reports for all sales types, if applicable
- Generates end of day closing reports and financial closing sheets, as needed
- Actively works on developing their contracts knowledge for all contract-type transactions
- Ensures that all required documentation is scanned in a timely manner and meets necessary requirements
- Scans, splits and reviews completed files in preparation for offsite distribution
- Completes prescribed activities daily as noted on opening and closing checklists
- Be self-motivated and intuitive to the needs of the contract department and provide assistance to the team members, as needed
- Work closely and maintain a professional relationship with Quality Assurance department to provide any necessary information and obtain necessary documentation to complete contract files in a timely manner
Contract Review
- Reviews files after clients signs to assure accuracy with underwriting guidelines and title requirements
- Verifies all pertinent information on submitted worksheet is accurate for contracts processing
Contract Management
- Monitor and coordinate the timely closing of all business, prior to 60 days. Systematically monitor the suspense aging report from Cognos to ensure timely follow up and processing
- Supports the completion of the required site end of day process
Contract Support
- Carry out all other reasonable requests by management of which the associate is capable of performing
- Runs supporting reports for sales contracts, if applicable
- Minimum 3 years of related experience
- High School diploma/GED
- Must be able to work a varying schedule including weekends and holidays
- Proficient in Microsoft Excel and Word
- Strong attention to detail, ability to multitask and work in a fast paced environment
- Strong customer service skill
- BA/BS/Bachelor's Degree
- Familiarity with mortgage loan documentation, credit review and deeding
- Timeshare/Vacation Ownership experience
- Satisfactory credit history with no recent bankruptcies or recent accounts sent to collections