Office Coordinator - Contract (Nyc)

Join TotalEnergies Renewables USA, LLC as an Office Coordinatorcontractor reporting to our NYC office 5 days weekly. This is a new addition to our team as we are strengthening our presence in renewable energies.

The Office Coordinator will be an independent organizer of the office and take responsibility for the public facing elements of the workspace as well as the creation of a quality working environment for all staff.

What You Will Bring:

The Office Coordinator, based in our NYC office, will

• Anticipate and manage office needs, including monitoring inventory and ordering office and break room supplies;
• Manage and account for office resources, inventory, and team activity budgets;
• Serve as a Point of Contact to building management and coordinate facilities, vendors, service providers and all relevant third party resources and services, including submitting work orders and scheduling repairs for office space and equipment;
• Oversee office technology infrastructure, coordinate with IT on any technical issues (AV system, WiFi, etc), and coordinate software and equipment updates;
• Communicate important building updates to staff in a timely manner;
• Act as the Office safety Point of Contact and ensure a safe, tidy, and efficient working environment;
• Manage incoming and outgoing mail and packages, prepare mailings (mail merge, stuff envelopes, hand address letters, etc);
• Manage registration/record keeping of office guests and visitors, ensure guests are connected with the right personnel;
• Assisting new staff (setting up office access/badges for newcomers, showing them around to office basics like WiFi, liaising with IT for hardware mailing and setup, etc);
• Manage schedules and setup for conference and community spaces, maintain Outlook listserv and shared calendar;
• Organizing seasonal/holiday events, celebrations, team building activities, meals, etc;
• Enforcing office policies and procedures and communicating policy changes to staff;
• Manage vendor relations, support the establishment of purchase orders and invoices for office activities and team orders; and
• Work closely with Houston office to streamline and harmonize the administrative and office management activities.

Working at TotalEnergies

At TotalEnergies we are committed to balancing flexibility while fostering strong relationships among our team members. TotalEnergies Renewables USA currently has offices in San Francisco, Boston, Austin, Houston, and NYC.

What We Provide

TotalEnergies values the partnership with our external recruitment providers. As a contractor assigned to TotalEnergies you will be eligible for benefits through your agency employer such as PTO, paid holidays, and transportation allowance.

TotalEnergies celebrates diversity and is committed to Equal Employment Opportunity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, protected veteran status, disability status or any other category protected under applicable federal, state or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures.

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

TotalEnergies believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.