Contract Regulatory Coordinator

At Stony Brook Medicine the Contract Regulatory Coordinator will administer the Contracted Services Quality Assessment / Performance Improvement (QAPI) Program. The coordinator will maintain a list of all service agreements per the Centers of Medicare & Medicaid (CMS) and the Joint Commission (TJC) requirements.
The goal is to promote positive patient outcomes through the integration of contract performance improvement expectations and measurement tools.
Qualified candidates should demonstrate excellent intrapersonal skills and time management skills. They should have attention to detail and be able to work with all levels of the organization and Quality Management data should be kept confidential. Top candidates will have outstanding presentation and report writing skills, with the ability to work on their own initiative and as part of a team.
The Contract Regulatory Coordinator proactively keeps the Director of Hospital Purchasing and unit managers informed of the progress of performance expectation reviews, and actively participates in the contract metric assessment process. The Contract Regulatory Coordinator assists with the maintenance of in-house Contract tracking tools and performs other duties and special projects as assigned. Additional responsibilities include preparing presentations, and writing reports.
Responsibilities:
• Conduct contract audits of varying degrees of difficulty and complexity, independently or with minimal assistance.
• Educate Hospital personnel on the Contracted Services QAPI Program as it relates to Vendor performance and validate their self-assessments.
• Provide guidance and technical direction to other staff.
• Seek ongoing training to gain additional expertise in healthcare auditing and professional standards.
• Attend team meetings, phone conferences, and training as needed.
• Identification and review of all service arrangements that have direct and indirect patient impact based on care and treatment of the patient.
• Maintenance of a listing of Clinical and Non-Clinical Service contracts.
• Working with the Department Head / Stakeholder, Quality Team, Buyer, and other departments will establish specific Performance Expectations per agreement.
• On a prescribed basis, will distribute an evaluation tool to the appropriate Department heads and Stakeholders.
• Track Vendor evaluations on an established schedule as appropriate.
• Review each evaluation for performance feedback.
• Take action for identified negative comments and areas in need of improvement.
• Track all negative comments and draft notes to vendors informing them of expected need for improvement.
• Prepare reports to the Performance Assessment and Patient Safety Quality committee of the Governing Body.
• Present findings to the Patient Safety Quality committee.
• Report on a quarterly basis, any new Clinical service agreements to the Patient Safety quality committee.
• Chairs the Contract Service - QAPI Team meetings.
• Other duties and responsibilities as assigned.
Qualifications
Required Qualifications:

• Minimum of a Bachelor's degree with three years of healthcare experience, including a minimum of two years of procurement experience.
• Excellent oral and written communication skills.
• Effective interpersonal, critical thinking and analytical skills.
• Proficient with Microsoft Office Suite. Experience with data analysis tools.

Preferred Qualifications:

• A minimum of a Master's degree.
• Five years or more of healthcare experience, including a minimum of three years procurement experience.
• CPHQ Certification.

Special Notes: Resume/CV should be included with the online application.
Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.
Anticipated Pay:
The starting salary for this position has been established as - $64,000 - $82,000 / year.
The above salary represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting.
In addition, all UUP positions have an additional $3,087 for location,
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.