Special Projects Coordinator I or II - Information Technology Division

The Project Management Operations team in the IT Division located in Austin, TX is looking for a Special Projects Coordinator.
Are you an organized and detail-oriented individual who is adept at juggling multiple tasks and collaborating with diverse teams to achieve common goals? Look no further!

The Texas Department of Transportation reserves the sole right to determine the level of position based on the applicant’s work experience, education, skill level, and all other appropriate factors, and based on business needs.

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Low Turnover
• Retirement Pension
• Alternative Work Schedules
• Paid Leave/Holidays
• Health Premiums paid at 100% for full-time employees
• On the Job Training
• Tuition Assistance Program
• Comprehensive Wellness Program/Wellness Leave Incentives
• Career Development Programs/Opportunities for advancement

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Special Projects Coordinator I:
Performs complex professional, administrative and/or consultative work in support of a program or project. Work involves
coordinating the planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities
and/or methods for achieving program or project goals. Work requires extensive contact with department management, and external
governmental agencies or organizations. Employees at this level perform work independently on assignments; however, all unusual
issues are referred to the supervisor.
Special Projects Coordinator II:
Performs advanced professional, administrative and/or consultative work in support of a program or project. Facilitates the
planning, development, and implementation of goals, objectives, guidelines, procedures, schedules, priorities and/or methods for
achieving program or project goals. Work requires extensive contact with department management, and external governmental
agencies and organizations. Employees at this level are virtually self-supervising and assume direct accountability for the work
product.

Essential Duties:
Special Projects Coordinator I:

• Assists in planning, preparing and coordinating special meetings, workshops and conferences.
• Assists in the review, development and interpretation of policies and procedures.
• Assists in long and short-range strategic planning or modeling activities.
• Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and/or streamline operations.
• Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
• Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
• Interprets and disseminates legislative information and/or prepares operational and financial impact analyses of legislative proposals.
• Performs budget-related review, planning and development activities.
• Prepares and presents information on various programs, projects and activities, departmental staff and/or at professional meetings, seminars and conferences.
• Prepares administrative or technical reports
• Provides training or technical support and assistance in program or project areas.
• Serves as point of contact and/or liaison for programs or Special Projects with other departmental staff, governmental entities and/or the public.
• Conduct and manage record retention for the project management office.
• Performs other job responsibilities as assigned.

Special Projects Coordinator II:

• Prepares administrative reports, studies and specialized research projects.
• Evaluates, develops, interprets and updates policies/procedures.
• Oversees planning, preparation and coordination of special meetings, workshops and conferences.
• Oversees strategic long- and short-range planning or modeling activities for project management operations.
• Researches and develops programs, projects, activities or procedures.
• Conducts program or project analyses and develops and recommends solutions/methods to increase productivity/efficiency and streamline operations.
• Conduct and manage record retention for the project management office.
• Analyzes policies and operations, identifies strategies to make improvements, and facilitates collaboration among different groups to resolve issues.
• Evaluates statistical data and interprets results; prepares reports on program and/or project activities.
• Interprets and disseminates legislative information and/or prepares operational and financial impact analyses of legislative proposals.
• Performs financial reviews of project management project records.
• Prepares and presents information on various programs, projects and activities to executives, departmental staff and/or at professional meetings, seminars and conferences.
• Prepares administrative or technical reports.
• Provides training or technical support and assistance in program or project areas.
• Facilitate meetings as needed
• Serves as point of contact and liaison for programs or Special Projects with other departmental staff.
• Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in business administration, public administration, or a related discipline. Relevant work experience may be substituted for education on a year-per-year basis. Substitutions for Minimum Qualifications

Experience:

Special Projects Coordinator I: 3 years of business analysis, project or program administration, or related experience.

Special Projects Coordinator II:4 years of business analysis, project or program administration, or related experience

(Experience can be satisfied by full-time or prorated part-time equivalent.) Related graduate-level education may be substituted for experience on a year-per-year basis.

Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

Preferred Qualifications:
Experience with Planview PPMPro and Sharepoint.

Competencies:

• Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and Information Technology related systems
• Program/project planning, development, and management methodologies
• Management Information Systems
• Investigative practices and procedures
• Public relations for maintaining effective working relationships with individuals and groups, both internal and external
• Planning, facilitating and coordinating workshops, seminars
• Persuasion and negotiation of critical issues
• Analyzing and organizing business and technical data
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Evaluating technical and financial information
• Interpreting and analyzing legislation, rules, and regulations
• Maintaining effective working relationships with others
• Meeting deadlines
• Prioritizing and organizing work assignments
• Initiates and supports quality management activities and performance management measures to provide the highest quality products and services that meet the needs and requirements of internal and external customers
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information