Senior Associate Director, Events

Senior Associate Director, Events
This opportunity is a fixed-term position for an initial period of three years.
To be considered, please submit a cover letter and a resume with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.
Main Work Location: Stanford University Historic campus. Open to a hybrid work schedule (2 or more days per week on-site).
The Stanford Doerr School of Sustainability has a unifying goal of creating a future in which humans and nature thrive together in concert and in perpetuity. The school's unique three-part structure consisting of departments to drive scholarship and educate students, institutes to innovate across disciplines, and an accelerator to drive policy and technology solutions reimagines how universities can contribute to the planet's sustainability. We focus on creating knowledge and scaling solutions that benefit our local community and people globally while also creating a school community that is inclusive of all people. For more information on the school please click here.
The Senior Associate Director of Events will provide leadership and direction for new and current event programs and projects for a department/unit and play a leadership and central role on the external relations team reporting to the Director of Events. As well, will contribute to the development of strategic plans and long-term objectives. Communicate organizational mission to staff, including alumni, donors, student workers and volunteers, to maximize effectiveness and university exposure. Develop and mentor staff, providing opportunities for professional growth and ensuring the efficient operation of events. The successful candidate will be responsible for project managing all aspects of 80+ events each year and will lead event teams to successfully produce both in-person and virtual events. The primary audiences for these events are alumni, donors, and volunteers; examples include, but are not limited to, webinars, VIP dinners both on and off campus, volunteer board meetings, commencement-related events, professional society meetings around the country, and reunion and community focused events. We seek a professional with a belief in the importance of philanthropy, research, and education and a commitment to the planet as we work to help solve resource and environmental challenges. This role is ideal for someone who enjoys being part of a complex, dedicated, collaborative, caring, and very fun team.
Your responsibilities may include*:

• Manage staff in the day-to-day operations for functional area(s) of
  responsibility. Responsible for hiring and retaining staff, career coaching,
  personal development for direct reports and accountable for the
  performance of employees. Ensure work completion within schedule and
  constraints.
• Provide strategic leadership for the creation, development, and execution of
  events.
• Build effective and focused event planning teams; create strong morale and
  team spirit.
• Demonstrate a commitment to promoting and supporting an environment of diversity and inclusion.
• Oversee the management of event teams and/or production consultants to
  produce quality, multi-faceted events and productions.
• Work cross-departmentally to prepare and manage complex program
  budgets and ROI proposals.
• Delegate both routine and important tasks and decisions, while assuming
  final responsibility for event logistics through effective team management.
• Frequently interact with subordinate supervisors, customers, and/or
  functional peer group managers, normally involving matters between
  functional areas or other schools, departments/units.
• Analyze successes and failures and implement improvements; marshal
  resources to accomplish goals.
• Scope the length and difficulty of tasks, projects, and events; help team
  break down work into process steps. Identify opportunities for synergy and
  integration.
• Develop on-going relationships with internal and external partners.

* May perform other duties as assigned.
To be successful in this position, you will need*:

• Bachelor's degree and eight years of relevant experience or combination of education and relevant experience.
• Demonstrated history in creating innovative event planning strategies and successful event collaborations.
• Excellent judgment and decisiveness, high integrity, enthusiasm, diplomacy, and tact.
• A collaborative leader who engages and empowers an organized team of event planning professionals, fostering a strong, cohesive team environment.
• Superior verbal and written communication skills.
• Skilled at developing a staff of professionals and support personnel.
• Includes selection, motivation, and leadership of staff, as well as evaluation and development.
• Demonstrated competency in budget management, cost accounting and vendor contract relationships
• Exceptional customer service skills with the ability to cultivate professional business partnerships.

Certifications and Licenses:

• Valid Non-Commercial Class California Driver's License.

In addition, our preferred requirements are:

• Experience at a large corporate or non-profit organization, including working with VIP hosts and guests, is mandatory.
• Ability to work effectively independently and as part of a team.
• Highly organized and an unflagging customer-service orientation.
• Ability to prioritize and manage complex timelines and multiple projects.
• Excellent time management skills and the ability to juggle multiple tasks.
• Outstanding written and oral communication skills.
• Excellent interpersonal skills and the ability to interact with a wide range of people, including the ability to work effectively in cross-cultural situations and across a wide range of audiences.
• Ability to handle confidential information with diplomacy, tact, and discretion.
• Excellent computer skills (MS Office, database management, online searches, Slack, Zoom, and Google Drive).
• Flexibility and willingness to work occasional overtime, evenings, and weekends.

Main Work Location: Stanford University Historic campus. Open to a hybrid work schedule (2 or more days per week on-site).
The expected pay range for this position is $98,000 to $142,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.
PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Why Stanford is for you:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriches the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
• Freedom to grow. We offer career development programs, tuition reimbursement, or audit courses. Join a TEDTalk, film screening, or listen to a renowned author or global leader.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall or choose from hundreds of health and fitness classes at our excellent exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more!
How to Apply
We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered for this position please submit a cover letter and résumé along with your online application.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.