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SalaryJohnson & Johnson's Family of Companies is recruiting for a Senior Administrative Assistant to support attorneys in the North America Innovative Medicine Commercial Legal Group. This position is based in Horsham, PA but will be required to work at the Titusville, NJ campus on a regular basis.
Per our J&J Flex Policy, the expectation for this position is to work in the Horsham PA and Titusville, NJ office 3-4 days per week and work from home 1-2 days per week.
With $94.9 billion in 2022 sales, Johnson & Johnson is the world's most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices markets. There are more than 265 Johnson & Johnson operating companies employing approximately 130,000 people and with products touching the lives of over a billion people every day, throughout the world. If you have the talent and desire to touch the world, Johnson & Johnson has the career opportunities to help make it happen
We are looking for someone who is passionate, energetic, and agile and who acts professionally while demonstrating a clear communication style. The selected candidate will anticipate the needs of the team they support, help them stay focused, resolve issues before they arise, and go the extra mile as needed. A successful person in this position will also partner with other leaders and their administration staff within the Global Legal Organization on various projects. This person must have solid organization skills, be able to work successfully in a matrixed environment, and handle various duties with appropriate prioritization and an ability to problem solve and learn new skills effectively.
Key Responsibilities
- Responsible for calendar management and coordinating schedules
- Coordinate complex schedules and travel arrangements
- Coordinate conference room scheduling and catering for larger meetings as needed
- Submit and reconcile expense reports in Concur
- Manage confidential business documentation: emails, correspondence, files, and documents with the highest level of professionalism
- Assist in the preparation of high caliber presentation materials
- Manage special projects and ad-hoc requests as needed
- Be the face of the team when hosting team meetings or visitors while they are onsite
- Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff
- Provide backup for other Administrative Assistants, Administrative Operations Coordinator and/or LLT Executive Lead as needed
Qualifications
Required:
- A High School diploma or equivalent
- A minimum of 5 years as an assistant supporting executives, their direct reports, and their teams
Proficiency in MS Office Suite: Outlook, Excel, Word, PowerPoint, and Teams
· Proficiency in J&J Systems/Portals: Concur, AMEX Travel, Summit, AskGS, IRIS, and Zoom
- Global calendaring experience in a complex matrix environment understanding time zone impacts to meetings and travel schedules
- Strong verbal, written communication, interpersonal skills, and attention to detail
Excellent analytical, problem-solving, organizational and prioritization skills
Self-motivated and must possess the ability to work independently with minimal supervision
- Flexibility to adjust to changing business environments to ensure an organized experience to internal and external teams
Proven ability to build and support strong, positive relationships with internal and external business partners
- Display business and emotional intelligence
- Demonstrate accountability for role responsibilities and actions
Maintain the highest standards of integrity
Preferred:
- A Bachelor’s degree
- Project Management experience
- MS Project
- MS Forms
- MS Visio
Excel Pivot Tables
- OneNote
- SharePoint
- Home content management
- eMarketplace experience
For U.S. applicants, in accordance with applicable disclosure requirements, the anticipated base pay range for this position is $50,400 to $80,903.
The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/ performance year. Bonuses are awarded at the Company’s discretion on an individual basis.
Employees may be eligible to participate in Company employee benefit programs such as health insurance, savings plan, pension plan, disability plan, long-term incentive, vacation pay, sick time, holiday pay, and work, personal and family time off in accordance with the terms of the applicable plans. Additional information can be found through the link below.
For additional general information on company benefits, please go to:
- https://www.careers.jnj.com/employee-benefits
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com .]
