Senior Administrative Assistant

Janssen Global Commercial Strategy Organization, a member of the Janssen Pharmaceutical Companies of Johnson & Johnson is recruiting for a Senior Administrative Assistant based in Horsham, PA. This position may require 20% travel to other J&J Sites (New Brunswick, Titusville, Raritan, or Spring House).

At the Janssen Pharmaceutical Companies of Johnson & Johnson, we are working to create a world without disease. Transforming lives by finding new and better ways to prevent, intercept, treat and cure disease inspires us. We bring together the best minds and pursue the most promising science. We are Janssen. We collaborate with the world for the health of everyone in it. Learn more at www.janssen.com and follow us @JanssenGlobal.

The Senior Administrative Assistant - Immunology will provide administrative support to the Vice President, Commercial DAS Leader for Rheumatology & Dermatology. This individual will establish, maintain and balance simultaneous priorities, managing day-to-day administrative tasks required to support the effectiveness and efficiency of this Executive and other team members. This role will also provide occasional back-up administrative support for the Vice President, Global Therapeutic Area Market Access Leader.

Specific day-to-day responsibilities include:

The Senior Administrative Assistant will be responsible for actively managing the VP’s calendar, including all aspects associated with scheduling and planning meetings, the management of all related logistics (including scheduling and initiation of in-person meetings, zooms/video conferences, and hybrid interactions).

This Assistant should demonstrate the discretion and experience in handling confidential and sensitive information, as well as the equanimity and judgement to proactively support the executive in calendar management and prioritization, helping find ways to preserve and focus calendar time on the VPs highest impact priorities for the team and enterprise. The Senior Administrative Assistant will also manage the VP’s travel, including international and domestic travel for both internal (J&J), and external (customer and business-partner-facing) meetings. This individual should demonstrate strong problem-solving skills in managing complex travel logistics. Strong candidates should exhibit high learning agility and ability to anticipate and proactively address scheduling, calendar, meeting, and logistics needs in a dynamic, fast-paced, exciting team environment where multiple competing demands are the norm.

The Sr. Administrative Assistant will also be responsible for correspondence, reports, and presentations: This individual should have strong MS Word, PowerPoint, and Excel skills, as well as the willingness and capability to learn newer communication technologies. This individual will also be responsible for the preparation of expense reports, correspondence, memos, and related communications, including presentation documents.

This individual may be accountable for or supporting other team members with documenting projects within the Immunology Therapeutic Area in internal monitoring and approval systems. This includes systems capturing health care compliance related information from collaboration projects with healthcare professionals, systems capturing basic information on market and/or payer research related projects and systems capturing information on research projects, e.g. in the field of health economics and market access. Conceptual knowledge about the need for these systems or having worked with similar systems in the past is of advantage; training on the specific systems will be provided.

This role will require the individual to be responsible for managing highly confidential matters with discretion and judgment and work under minimal supervision. This role will regularly interface with J&J colleagues and executives/their EAs in Springhouse, PA; New Brunswick, NJ; Titusville, NJ; and Johnson & Johnson locations around the world. This person must maintain a highly professional and efficient office environment, and support team connectivity and collaboration with colleagues working remotely or across locations.

Qualifications

Qualifications:

• A minimum of a High School diploma; Associates or Bachelor Degree preferred.

• At least 6 years of administrative or related experience is required.

• Experience in an executive environment, supporting leaders and executives, is required.

• Experience in systems is required to effectively handle PDM, Ariba, Sharepoint, Concur and OurSource processes, or analogous systems (for external candidates).

• Experience with making international and domestic travel arrangements, and coordinating on/offsite meetings (including LiveMeeting, TC and VC) are required

• Excellent verbal and written communication skills, as well as facility with MS Office (Word, Excel & PowerPoint), are required to properly draft and edit memorandums, correspondence and presentations and interface with senior leaders.

• This position requires very strong organizational skills, exemplary customer service skills, ability to handle multiple tasks and priorities simultaneously, the ability to work well under time pressure, and the ability to work with independence and minimal supervision.

• This position requires a demonstrated team player.

• Must demonstrate excellent judgment and the ability to anticipate and solve problems proactively. S/He must present her/himself in a professional manner at all times; be detail-oriented, thorough and accurate and well organized.

For an ambitious candidate, interested in career progression, this role offers significant exposure across the Janssen leadership team and J&J enterprise, in an exciting, growing business representing one of Johnson & Johnson’s largest and most dynamic business groups.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.