Senior Administrative Assistant

At ZOLL, we're passionate about improving patient outcomes and helping save lives.

We provide innovative technologies that make a meaningful difference in people's lives. Our medical devices, software and related services are used worldwide to diagnose and treat patients suffering from serious cardiopulmonary and respiratory conditions.

The Resuscitation division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.

At ZOLL, you won’t just have a job. You’ll have a career—and a purpose.

Join our team. It’s a great time to be a part of ZOLL!

Job Summary
Provide administrative support for North American Sales Vice President and department Leaders. Proven ability to interact with staff at all levels in a fast-paced environment with a high level of professionalism and confidentiality.

Essential Functions

• Provide administrative support to department Leadership.
• Schedule travel arrangements as needed
• Submit and reconcile expense reports when necessary
• Compose, maintain and/or reply to routine correspondence, invitations and programs for department Leadership
• Schedule meetings and appointments, including catering and special requirements such as teleconference and/or WebEx set-up
• Develop PowerPoint presentations as needed
• Maintain departmental organizational charts and department address lists
• Maintain and order office supplies as necessary
• Establish good rapport with outside vendors to obtain quotes for office equipment and all departmental purchasing requirements
• Work with copy center to provide printing needs for the departments.
• Independently process invoices for payment - prepare requisitions and checks requests on occasion
• Process invoices for independent Contractors and Business Partners
• Provide support for all department monthly/quarterly reporting
• Take a pro-active approach to issues that arise and need immediate attention
• Make photo copies, scan, email, fax and distribute information
• Point of contact for receiving monthly/quarterly reports for department meetings
• Coordinate off-site meetings and team building events
• Assist with scheduling, planning, and preparation for significant sales meetings
• Assist in coordination of company and department functions
• Perform special administrative projects as assigned.

Required/Preferred Education and Experience

• 2 Yr. College Degree or;
• 3-5 years relevant experience supporting Senior Leadership required

Knowledge, Skills and Abilities

• Excellent organizational, oral and written communication skills
• Ability to work independently, with little supervision and within a team
• Proven internal and external customer interface skills.
• Detail oriented
• Capable of prioritizing activities and performing multiple tasks while interacting with all levels of employees
• Energetic, creative, goal-oriented team player
• Ability to work with frequent interruptions and manage high volumes of work
• Ability to work independently and in a team atmosphere
• ERP systems experience, preferably Oracle
• CRM experience, preferably Salesforce
• Proficient with computer software applications; MS Office including Outlook, Word, Excel, PowerPoint, Access, etc., Microsoft Visio, and Microsoft Project
• Heightened sense of personal responsibility including punctuality, attendance and commitment

Travel Requirements:

• Occasional travel to support preparation and execution of sales meetings

ZOLL is a fast-growing company that operates in more than 140 countries around the world. Our employees are inspired by a commitment to make a difference in patients' lives, and our culture values innovation, self-motivation and an entrepreneurial spirit. Join us in our efforts to improve outcomes for underserved patients suffering from critical cardiopulmonary conditions and help save more lives.

Job Type: Full-time

Pay: $30.00 - $32.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person