Senior Administrative Analyst (Contract Compliance Unit)

Marketing Statement
Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.
Department
Office of Civil Rights
Pay and Benefits
BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2023 current employee cost $160.96 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.
Pay Rate
AFCSME Pay Band E
$112,048.72/annually (minimum) - $145,662.97/annually (maximum)
Initial negotiable salary offer will be between $112,048.72/annually - $139,546.84/annually (commensurate with experience and education).
Posted Date
December 8, 2023
Closing Date
December 29, 2023
Reports To
Office of Civil Rights Contract Compliance Manager
Days Off
Saturday and Sunday
Who May Apply
All current BART employees and qualified individuals who are not yet BART employees.
Current Assignment
The Bay Area Rapid Transit (BART) District Office of Civil Rights Department is looking for a Senior Administrative Analyst to join the Contract Compliance Unit (CCU). Join our team if you are a proactive and detail-oriented individual who thrives in a fast-paced environment and is committed to ensuring compliance with local, state, and Federal regulations and policies.
The Senior Administrative Analyst is an advanced journey-level position in the Office of Civil Rights, Contract Compliance Unit (CCU). This is a capital position, and it is subject to time and funding limitations. This position will be responsible for performing a variety of administrative and reporting duties including: preparing complex, administrative, technical, analytical, procurement, and support duties related to the District Equity Programs (i.e., Disadvantaged Business Enterprise (DBE), DBE Small Business Elements (SB Elements), Micro-Small Business Entity (MSBE), Small Business (SB), and the Non-Discrimination Program for Subcontracting), and monitoring projects to ensure compliance with the District Equity Programs, California Code of Regulations, and all other applicable regulatory requirements. This position represents the CCU at various meetings with internal and external stakeholders, which includes other departments, agencies, and contractors. The position will communicate project activities with others as appropriate; prepare for and provide assistance by hosting and participating in meetings and events. This position is responsible for responding to and resolving difficult and sensitive inquiries and complaints.
In addition to meeting the minimum qualifications, the ideal candidate will demonstrate the following qualifications:

• General knowledge of the elements of the DBE, SB Elements, MSBE, SB and the Non-Discrimination Program for Subcontracting.
• Proficiency with business computer applications including Microsoft Word, Excel, PowerPoint, and Outlook.

• Excellent written and verbal communication skills and proficiency in preparing and presenting reports that utilize quantitative and qualitative analytical methods, memorandums, programs, and presentations.
• Excellent organizational skills and demonstrated ability to effectively complete concurrent assignments within respective deadlines.

Essential Job Functions

• Performs a variety of complex administrative, technical, analytical, and operational duties in support of the CCU activities. Coordinates project activities with District departments and external organizations.
• Provides strategic analysis and support to management in recommending and implementing policies, guidelines, and procedures; analyze and review federal, state, and local laws, regulations, policies, and procedures to ensure compliance; analyze best practices and trends.
• Responds to and resolve confidential and sensitive inquiries; provide expert guidance to other departments, the general public, and outside agencies; investigate complaints and recommend corrective actions as necessary; act as a representative on committees, interagency task forces, special projects, and other community outreach activities as assigned.
• Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; and makes adjustments as necessary.
• Supports ongoing project management activities of the CCU via a diversity management and compliance software.
• Independently compiles, prepares, and completes correspondence, reports, and documents; prepares written reports and makes presentations to staff and external stakeholders.

Minimum Qualifications
Education:
A Bachelor's degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.
Experience:
Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.
Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred.
Knowledge of:

• Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions
• Principles and practices of program development and implementation
• Methods of administrative, organizational, economic, and procedural analysis
• Methods and techniques of statistical and financial analysis
• Business computer applications for statistical analysis and data management
• Principles and practices of procurement, purchasing, and accounting
• Methods and techniques used to conduct a variety of analytical studies
• Principles, practices, methods and techniques of report preparation
• Office equipment including computers, supporting word processing, and spreadsheet applications
• Related Federal, state and local laws, codes and regulations

Skill/ Ability in:

• Performing complex analytical duties
• Preparing clear and concise administrative, budgetary, and financial reports
• Collecting, evaluating and interpreting complex information and data
• Reviewing and analyzing complex technical documents and proposals
• Analyzing complex problems, identify alternative solutions and recommend conclusions
• Working independently in the absence of supervision
• Interpreting and apply laws, policies, rules and regulations
• Establishing and maintaining effective working relationships with those contacted in the course of work
• Communicating clearly and concisely, both orally and in writing
• Operating office equipment including computers and supporting word processing and spreadsheet applications

Other Requirements:

• Specified positions may require a valid California driver's license and a satisfactory driving record.

WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens.
Physical Conditions:
May require maintaining physical condition necessary for sitting for prolonged periods of time.
Selection Process
This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.
The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.
The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations)
The selection process for this position will be in accordance with the applicable collective bargaining agreement.
Application Process
External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.
Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.
All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.
Applications must be complete by the closing date and time listed on the job announcement.
Equal Employment Opportunity
The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.
The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .
Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.
Other Information
Please note that any job announcement may be canceled at any time.
Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.
Note
When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.
To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.