Address
Form of workSalary : $88,332.00 - $107,364.00 Annually
Location : South Gate, CA
Job Type: Full Time Classified
Job Number: 202300470
Department: Police Department
Division: Police Administration
Opening Date: 12/18/2023
About the Position
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received.
The deadline for the first review of applications is on Wednesday, January 10, 2024
Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
The Police Department is seeking to fill the position of Senior Administrative analyst. The successful applicant for this position must have extensive knowledge on POST regulations, legal aspects of the background investigation process, mandatory areas of investigation and best practices in the hiring process.
Under direction of the Chief of Police, the Senior Administrative Analyst for the Police Department performs a variety of highly responsible and complex administrative tasks to support the Department in the areas of budget, fiscal controls, capital improvements, job applicant screening and processing, hiring and recruiting events, and other community-based programs, and represents the Chief of Police at designated public functions and meetings.
CLASS CHARACTERISTICS
The Senior Administrative Analyst position is an advanced journey-level, mid-management classification performing independent and complex tasks and duties. Positions at this level are generally assigned responsibility for the management and administration of significant programs, projects, functions, and provides highly responsible complex administrative and management support to the Police Department Administration Division. The incumbent needs to excel in communication skills, use independent judgement and decision-making skills.
SUPERVISION RECEIVED
Works under the supervision of the Administration Division Sergeant, Lieutenant and/or Captain.
SUPERVISION EXERCISED
May exercise technical and functional supervision over Police Department Administration Division clerical staff and other staff as assigned.
Examples of Essential Functions
Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer/ Essential duties and responsibilities may include, but are not limited to, the following:
Assists in preparing, analyzing and coordinating the department budget through every phase of the budget process;
Analyze legal updates, policies and procedures and recommend appropriate changes to them; draft and prepare City Council Agenda Reports;
Screen job applicants and assist in their recruitment and processing for potential employment;
Track and analyze pertinent legislation and prepare correspondence as appropriate; prepare and present oral and written reports and correspondence;
Attend City Council meetings at the request of the Chief of Police;
Assist and make recommendations to the Chief of Police as to program changes and enhancements; assist Chief of Police in short and long range planning; monitor department performance in meeting established standards and recommend action to achieve compliance; carry out any special projects as required or directed by the Chief of Police;
Compile data and statistical information, based on research techniques and on statistical compilations involving understanding of operating programs, Department policies and procedures; develop technical reports as delegated;
Represent the Police Department at professional, civic and government organizations and meetings as requested by the Chief of Police; arrange, participate in and implement conferences and committee meetings;
Organize and assist in the annual department purging/document destruction, collaborate with management with regard to employee relations and development;
Perform related work as assigned.
Minimum & Desirable Qualifications
TRAINING AND EXPERIENCE:
Any combination equivalent to: (a) the possession of a bachelor's degree from an accredited, four-year college or university and a minimum (5) years of work experience in police administration and/or in the field of human resources; or (b) the possession of an associate degree from an accredited college or university and a minimum of seven (7) years of work experience in police administration and/or in the field of human resources.
A qualifying degree must be in the following or related areas: public administration, business administration, human resources, industrial/organizational psychology, or criminal justice. A high school diploma or G.E.D. is required. Employment in a police-related human resources field or in police administration is highly desirable.
SPECIAL RE0UIREMENTS OF POSITION
Background clearance, finger printing and medical clearance required. Fluency in English is required, and Spanish is highly desirable.
KNOWLEDGE AND ABILITIES
Extensive knowledge of the legal issues affecting police operations, including the Public Safety Officers Procedural Bill of Rights Act, management of police personnel records, ability to perform legal research, and to review and analyze and legal opinions and documents. Familiarity with the legal process, including the prosecution and defense of criminal cases; working knowledge of the governmental structure/organization of the City of South Gate, including governmental functions and interrelations of the Police Department and community groups; working knowledge of the personnel/management rules and procedures of the City of South Gate, including affirmative action and equal opportunity; knowledge of basic principles and practices of good management and administration, including personnel, purchasing and budgetary operations; research and statistical methods; and governmental organizations and functions;
Ability to: reason analytically, prepare clear and concise reports, establish and maintain effective relationships with individuals and organizations, operate a computer terminal to enter data, maintain records and generate reports; meet schedules and time lines, work independently with little direction, maintain complex records and prepare detailed and statistical reports; communicate effectively both orally and to interact tactfully, effectively and sensitively with City Officials, officials of other organizations, community leaders, the media and especially the public; maintain strict confidence and report directly to the Chief of Police.
Other Important Information
California Department of Motor Vehicle (DMV) Pull Notice System:
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice Program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of the City's Administrative Regulations covering the use of City vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet. Incumbents are not substantially exposed to adverse environmental conditions.
RECRUITMENT PROCESS:
Application Packets Must Include: A fully completed online employment application which:
Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.
Pre-employment Process
Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships.
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
Equal Opportunity Employer
The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, religion, color, sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender, gender identity, gender expression, national origin, ancestry, citizenship status, marital status, age, medical condition (cancer and genetic characteristics), genetic information, physical or mental disability (including HIV and AIDS), military or veteran status in its employment actions, policies, procedures, or practices.
The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 59th largest city in California with a population of approximately 100,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.
The City is in a state of revitalization with many new development projects on the near horizon. As we look to the future we are heartened by the many opportunities for economic growth. We are looking for (a) dynamic individual(s) to join our employment team and work alongside our civic leaders, residents, and business owners committed to promoting and maintaining a safe and prosperous community in which to live and work.
Non-Sworn Employee Benefits
Effective 07/01/2021 - 06/30/2024
Approved 07/31/2022
1. Medical Insurance
2. Dental Insurance
3. Medical & Dental Opt Out
4. Superior Vision Insurance
5. Life Insurance
6. Vacation Leave - (Pro-rated @ hire)
7. Sick Leave - (Pro-rated @ hire)
8. Personal Business
9. Administrative Leave for Exempt Employees - Pro...
Location : South Gate, CA
Job Type: Full Time Classified
Job Number: 202300470
Department: Police Department
Division: Police Administration
Opening Date: 12/18/2023
About the Position
Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received.
The deadline for the first review of applications is on Wednesday, January 10, 2024
Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.
The Police Department is seeking to fill the position of Senior Administrative analyst. The successful applicant for this position must have extensive knowledge on POST regulations, legal aspects of the background investigation process, mandatory areas of investigation and best practices in the hiring process.
Under direction of the Chief of Police, the Senior Administrative Analyst for the Police Department performs a variety of highly responsible and complex administrative tasks to support the Department in the areas of budget, fiscal controls, capital improvements, job applicant screening and processing, hiring and recruiting events, and other community-based programs, and represents the Chief of Police at designated public functions and meetings.
CLASS CHARACTERISTICS
The Senior Administrative Analyst position is an advanced journey-level, mid-management classification performing independent and complex tasks and duties. Positions at this level are generally assigned responsibility for the management and administration of significant programs, projects, functions, and provides highly responsible complex administrative and management support to the Police Department Administration Division. The incumbent needs to excel in communication skills, use independent judgement and decision-making skills.
SUPERVISION RECEIVED
Works under the supervision of the Administration Division Sergeant, Lieutenant and/or Captain.
SUPERVISION EXERCISED
May exercise technical and functional supervision over Police Department Administration Division clerical staff and other staff as assigned.
Examples of Essential Functions
Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer/ Essential duties and responsibilities may include, but are not limited to, the following:
Assists in preparing, analyzing and coordinating the department budget through every phase of the budget process;
Analyze legal updates, policies and procedures and recommend appropriate changes to them; draft and prepare City Council Agenda Reports;
Screen job applicants and assist in their recruitment and processing for potential employment;
Track and analyze pertinent legislation and prepare correspondence as appropriate; prepare and present oral and written reports and correspondence;
Attend City Council meetings at the request of the Chief of Police;
Assist and make recommendations to the Chief of Police as to program changes and enhancements; assist Chief of Police in short and long range planning; monitor department performance in meeting established standards and recommend action to achieve compliance; carry out any special projects as required or directed by the Chief of Police;
Compile data and statistical information, based on research techniques and on statistical compilations involving understanding of operating programs, Department policies and procedures; develop technical reports as delegated;
Represent the Police Department at professional, civic and government organizations and meetings as requested by the Chief of Police; arrange, participate in and implement conferences and committee meetings;
Organize and assist in the annual department purging/document destruction, collaborate with management with regard to employee relations and development;
Perform related work as assigned.
Minimum & Desirable Qualifications
TRAINING AND EXPERIENCE:
Any combination equivalent to: (a) the possession of a bachelor's degree from an accredited, four-year college or university and a minimum (5) years of work experience in police administration and/or in the field of human resources; or (b) the possession of an associate degree from an accredited college or university and a minimum of seven (7) years of work experience in police administration and/or in the field of human resources.
A qualifying degree must be in the following or related areas: public administration, business administration, human resources, industrial/organizational psychology, or criminal justice. A high school diploma or G.E.D. is required. Employment in a police-related human resources field or in police administration is highly desirable.
SPECIAL RE0UIREMENTS OF POSITION
Background clearance, finger printing and medical clearance required. Fluency in English is required, and Spanish is highly desirable.
KNOWLEDGE AND ABILITIES
Extensive knowledge of the legal issues affecting police operations, including the Public Safety Officers Procedural Bill of Rights Act, management of police personnel records, ability to perform legal research, and to review and analyze and legal opinions and documents. Familiarity with the legal process, including the prosecution and defense of criminal cases; working knowledge of the governmental structure/organization of the City of South Gate, including governmental functions and interrelations of the Police Department and community groups; working knowledge of the personnel/management rules and procedures of the City of South Gate, including affirmative action and equal opportunity; knowledge of basic principles and practices of good management and administration, including personnel, purchasing and budgetary operations; research and statistical methods; and governmental organizations and functions;
Ability to: reason analytically, prepare clear and concise reports, establish and maintain effective relationships with individuals and organizations, operate a computer terminal to enter data, maintain records and generate reports; meet schedules and time lines, work independently with little direction, maintain complex records and prepare detailed and statistical reports; communicate effectively both orally and to interact tactfully, effectively and sensitively with City Officials, officials of other organizations, community leaders, the media and especially the public; maintain strict confidence and report directly to the Chief of Police.
Other Important Information
California Department of Motor Vehicle (DMV) Pull Notice System:
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice Program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of the City's Administrative Regulations covering the use of City vehicles.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet. Incumbents are not substantially exposed to adverse environmental conditions.
RECRUITMENT PROCESS:
Application Packets Must Include: A fully completed online employment application which:
- Covers at least the past 10 years of employment history (or longer if you have other relevant experience).
- Responses to the supplemental questionnaire.
- Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
- Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.
Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.
- Application Review: The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase.
- Oral Interview - (weighted 100%): A minimum of 70% must be obtained for placement on the Employment Eligibility List.
- Candidates who successfully complete all phases of the selection process will be placed on an eligibility list. Current and future vacancies will be filled from this list. Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations.
Pre-employment Process
- The City supports a Drug-Free Workplace.
- All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
- New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.
Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships.
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
Equal Opportunity Employer
The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, religion, color, sex (including pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth or breastfeeding), sexual orientation, gender, gender identity, gender expression, national origin, ancestry, citizenship status, marital status, age, medical condition (cancer and genetic characteristics), genetic information, physical or mental disability (including HIV and AIDS), military or veteran status in its employment actions, policies, procedures, or practices.
The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 59th largest city in California with a population of approximately 100,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.
The City is in a state of revitalization with many new development projects on the near horizon. As we look to the future we are heartened by the many opportunities for economic growth. We are looking for (a) dynamic individual(s) to join our employment team and work alongside our civic leaders, residents, and business owners committed to promoting and maintaining a safe and prosperous community in which to live and work.
Non-Sworn Employee Benefits
Effective 07/01/2021 - 06/30/2024
Approved 07/31/2022
1. Medical Insurance
- CalPERS Health Plans. City pays Kaiser HMO rates for all plans.
2. Dental Insurance
- Principal Dental PPO and California Dental Network HMO options. City pays HMO dental rates.
3. Medical & Dental Opt Out
- City contributes a percentage of premium on a bi-weekly basis towards City's deferred compensation plan.
4. Superior Vision Insurance
- City pays 100% of premium
5. Life Insurance
- $50,000 Life and AD&D
6. Vacation Leave - (Pro-rated @ hire)
- 80 hours/year (1 to 4 yrs); 120 hours/year (5 to 9 yrs); 160 hours/year (10+ yrs).
- Maximum accrual of 350 hours
- Vacation Buyout up to 40 hours/yr by written request
7. Sick Leave - (Pro-rated @ hire)
- 120 hours/yr.
- Sick Payout
- If hired after 7/1/93, refer to MOU
- If hired after 7/31/22, no sick leave payout.
8. Personal Business
- Up to 50 hours per calendar year, deducted from sick leave bank.
9. Administrative Leave for Exempt Employees - Pro...
