Administrative Analyst

Join the transformative team at City of Hope , where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Summary:
This role is crucial within the organization to assist City of Hope's overall mission. This position performs a variety of professional administrative duties and analysis functions in support of the day-to-day operations for the Clinical Departments. Resolves problems which have a significant impact on the overall goals of the department. Will work closely with the Department Business Managers.
As a successful candidate, you will:
Financial Management

• Manage extramural funds, including contracts, clinical trials, grants, gifts, endowments and other forms of financial support.
• Manager internal funding sources including AIF, ADF, Salary Saving, endowments and Institutional operational budgets.
• Analyze and prepare financial reports for all funding sources, report variances and provide recommendations as needed.
• Respond to Faculty and Departmental staff with questions regarding expense reports/requisitions/check requests in ERP (which will require being knowledgeable of institutional and extramural funding policies and procedures).
• Create, review and approve requisitions/check request based on signature hierarchy.

• Coordinate and assist in the areas of contract and grant administration, proposal development, purchasing, and expenditure control.
• Interpret, monitor, and analyze information regarding operating policies and procedures.
• Process contracts within MediTract as needed, working with vendors, OSR, OTL, Contract Management and legal.
• Assist Business Managers with API/Grant Tracking system submission and reporting personnel time and effort (e.g. TAR and quarterly effort reports).
• Review accuracy of personnel time and effort reporting in ecrt system and work with Business Managers.

• Assist Business Managers with grant proposals (application, budgets, and any other document needed/necessary).
• Assist in departmental budget development by gathering, analyzing and reporting data and providing projections and recommendations as requested.
• Assist in department business activities, including but not limited to: budget preparation and monitoring, account management, purchasing, personnel, facilities, travel and reporting required by the institution.

• Perform other related duties as assigned or requested.
• Coordinate personnel actions for department staff and/or faculty as requested including but not limited to visa requests and on boarding.
• Participate in short-and long-range planning and policy or program development by analyzing operational policies, resource utilization, etc. and developing recommendations for department management.

• Bachelor's Degree; Experience may substitute for minimum education requirements
• 2-3 years related experience in business administration and administrative analysis