Secretary - Transportation Department

Muscatine Schools is hiring a Secretary for the Transportation Department. This is a full-time, year-round position supporting the Transportation Department for Muscatine Schools. This position offers an excellent benefits package. Bilingual candidates are preferred or highly desired. Starting pay for this position is $17.67/hour.

Please review the below job description for more information on the duties and responsibilities of this position. Essential functions must be performed on site. All positions are open until filled.

The candidate chosen will be required to pass a background check and complete a training and onboarding session with the Office of Human Resources prior to working in this position.

MUSCATINE COMMUNITY SCHOOL DISTRICT

JOB REQUIREMENTS ANALYSIS

MAJOR DUTIES:

1. Operates computers, calculators, phones, and copiers, and handles routine office systems.

2. Answers questions of callers according to policy and takes messages for staff members.

3. Carries out the administrative procedures and paperwork for the Director or Supervisor.

4. Processes bus additions, deletions, and fees as determined by the immediate supervisor.

5. Maintains the databases required for the department. Typing and filing of correspondence, memorandums, reports and other materials for the Supervisor.

6. Take messages, relay communication and respond to questions for the Supervisor in his\her absence.

7. Performs other duties as may be assigned.

Normal Work Day: Varies according to needs but based on eight-hour day

MINIMUM QUALIFICATIONS:

Qualified candidates will have a High School Diploma or GED. Associate’s Degree or higher is preferred. Prior experience working in an office environment is preferred. Must attend training on and demonstrate proficiency in various databases including Google Suite (docs, sheets, mail, calendar), transportation databases, DOT-related databases, and any other software used in the department. Must have prior experience completing data entry and word-processing. Bilingual skills are desirable.

Knowledge, skills and abilities required to carry out the job satisfactorily:

• Must be capable of answering phones, listening, understanding, and directing callers efficiently and effectively
• Excellent written and oral communication skills
• Must work well with a team and with a diverse group of people on a daily basis
• Must maintain confidentiality at all times
• Ability to work well under pressure
• Must be capable of learning various District databases
• Must be capable of organizing multiple tasks and setting priorities
• Superior interpersonal skills are required while working with a diverse population

AMERICAN DISABILITY ACT STATEMENT:

Employee must be capable of working under stress with large numbers of students, parents and co-workers. Lack of mobility may limit assignment(s). Mental acuity is required and mental and physical ability to manage workload is essential.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will frequently work in different areas of the classroom including in/at desks, on or near the floor, standing, in movement while supervising indoor and outdoor activities, etc. The employee will usually work in indoor temperatures but will work outdoors when supervising students outside of the classroom.

The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.
The Muscatine Community School District is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.

A. Job Postings
Whenever a job opening occurs, other than a temporary opening as defined below, in any
existing job classification or as the result of the development of a new job classification, a
notice of such an opening shall be posted on the district’s website for a minimum of five
(5) working days, unless extenuating circumstances require fewer days. The notice shall
include rate of pay, classification title, closing date, and minimum qualifications required
for the job. Minimum qualifications may include successful testing, physical demands,
working environment, bilingual skills and other minimum qualifications.
Applicants, who wish to apply for the opening including employees and employees on
layoff from any classification, may do so. The district shall fill the opening, after
interviewing the top applicants, by selecting from the applicant pool the candidate it
believes who most closely matches the requirements of the position. Employees who are
offered and accept a position in a different classification will begin at Year 1; or if the
employee had prior years of service in that classification, will begin at the year following
the number of prior years of experience on the wage scale.
During the first ninety (90) working days of employment or appointment to a new
position, an employee will not be eligible to apply for vacancies in order to provide
consistency for students. The contents of this section shall be noted prominently on all
postings.
Pre-employment fitness-to-perform examinations may be required. Such examinations
shall be specific to actual job requirements and essential functions of the job for which
the applicant has applied and if required shall be paid in full by the district. Failure to
meet the standardized medically valid criteria specific to the job requirements of the
specific job for which the applicant has applied shall be valid grounds not to hire.
However, the Americans with Disability Act (ADA) requirements for reasonable
accommodation shall remain in force.