Secretary, Instructional Support Library/Media

Position Type:
Administrative Support Staff/Administrative Assistant
Date Posted:
1/10/2024
Location:
Warehouse/Purchasing
Date Available:
2023-24
Closing Date:
Open Until Filled
Job Title: Secretary, Instructional Support Library/Media
Pay Program: Support Staff
FLSA Status: Non-Exempt
Reports to: Director Curriculum
Pay Range: CH 6
$16.42 - $18.66
Work Year: 260 Days / 8 Hours (Year-Round)
VISION: To Engage, Equip, and Empower Each and Every Student, Each and Every Day.
SUMMARY: Operating under the general supervision of the Curriculum Director this employee performs a variety of secretarial and administrative duties for the Library/Media Department and performs all daily Library/Media related duties at the assigned building. Employee acts as a technical resource for others inside and outside the District regarding Library/Media policies, procedures, and activities and as such, must work cooperatively to facilitate these interactions.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions

1. Receives, processes and distributes library materials, books and media to all District schools, public and private. Assists the Library/Media Catalogue Specialist with daily library traffic providing assistance across a wide variety of topics including but not limited to utilizing the District's integrated library system. This position facilitates basic research and general customer service assistance to District 51 students, staff, and community library users.

1. Maintains timely updates to District database systems regarding library and media accounts including preparing overdue notices and billing statements. This position manages inter-library and intra-library loans of materials and books for school libraries. Duties under this responsibility include checking-in and checking-out materials, receiving new materials into District inventory and proper labeling of new resources.

1. Troubleshoots order errors for the District's library and media inventory from a variety of third-party Vendors. Requires excellent inventory tracking and public relations skills to facilitate returns, replacement materials, error reconciliations, and payments with vendors and District schools. This position is often the first point of contact for library vendors and as such must work cooperatively to facilitate these interactions.

1. Coordinates the District's magazine and journal subscription orders for each school. Providing access to a variety of resources such as, e-books, text-based databases, digital archives, journals, and magazines this position oversees the entire order process each spring including ordering, receiving, distributing, and payments. This position is the liaison between schools and magazine jobbers.

1. Organizes the Secondary and Para-Librarian meetings including setting up the facility, meetings schedules, preparing the agendas and meeting materials. This position attends these meetings and documents the meeting minutes.

1. Prepares a variety of reports, book/media lists, signage and materials displays as well as other communications as requested throughout the year and compiles data for reports as requested and/or needed. This position also assists school Library/Media Secretaries and Elementary Paraprofessionals with inventory counts and partakes in developing updates to Library policies and procedures.

1. Perform other duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma or equivalent and including courses in office technology and clerical duties;
• Bilingual oral and written skills, English/Spanish, are desirable;
• Minimum of two years clerical and/or library experience desired. Experience in a school environment preferred

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire;
• Valid Colorado Driver's License or Identification required.
• Attend and successfully complete all staff development training as required by state law or as directed by supervisor.

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:
Cultural Awareness - This employee must possess a basic knowledge of local cultural diversity and how District services are provided.

• Well-developed English oral and written communication skills, preference for bi-lingual Spanish oral and written skills;
• Well-developed customer service, public relations, and interpersonal relationship building skills;
• Well-developed writing, organizational, scheduling, report writing and record keeping skills;
• Strong ability to apply basic math & bookkeeping skills and calculations with a high-degree of accuracy;
• Strong research and organizational skills;
• Working knowledge and awareness of laws and statutes as outlined in the:
  • Every Student Succeeds Act (ESSA, 2015),
  • Individuals with Disabilities Act (IDEA, )
  • Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act;
  • Colorado Exceptional Children's Education Act (CRS 22-20-202);
• Ability to maintain confidentiality in all aspects of the job, especially as related to personnel issues;
• Ability to work independently as needed with minimal direction and/or supervision;
• Ability to manage multiple priorities and frequent interruptions in a timely manner;
• Ability to be adaptable and flexible with critical thinking and problem-solving/resolution capabilities;
• Ability to promote and follow Board of Education policies, building and department procedures;
• Ability to communicate, interact, and work effectively and cooperatively with people from diverse ethnic and educational backgrounds;
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator.

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers, a variety of printers, and peripherals
• Operating knowledge of and experience with office software such as Google Suite, and Office word processing, spreadsheets, and email;
• Operating knowledge of and experience with typical office equipment, such as copier, fax machine, scanners, etc.
• Operating knowledge of the student tracking database and Library/Media software within three months of hire

Salary & Benefits:
View all salary schedules for the current school year at: https://d51schools.org/employment/job_opportunities/salary_schedules
Information regarding D51 Benefits can be found here: https://www.d51schools.org/employment/job_opportunities/employee_benefits