School Secretary

Our school is seeking an experienced and well-organized Secretary for our busy school. The ideal candidate for this position has excellent communication and people skills, and prior educational experience.

This position is a full-time 12 month contract. You report directly to the School Principal and Director. Work hours are Monday-Friday, 8:00am to 4:00pm. Your job responsibilities include but not limited to:

• Admin tasks: filing, copying, Parent/Student Application packets

• Confidential record keeping for students

• Check emails daily

• Send out transcript release forms

• Go through checklist to make sure all student and staff files are complete for ISBE standards

• Answer phone calls and take messages.

• Schedule appointments for school tours.

• Check mail and report billing statements.

• Give receipts to parents and rentals from Tithe software.

• Make a tuition payment plan as directed by the Director.

• Access to Illinois State Board of Education (ISBE) to make sure all requirements are being met for Recognition in the spring of 2023.

• Filing students, staff, and school rental documents

• Collect attendance from Teachers

• Take minutes during staff meetings

• Keep office area clean as needed

• Collect money from TLC Church each month

• Assist Teachers as needed and report any questions or concerns to Principal or Director

• Ensure doors are Open and locked after school begins and school ends.

• Assist Principal and Director with time sensitive tasks.

• Facebook and YouTube Marketing.

• Assign lockers to students

• Assigning door access codes with signed waivers. Every 3 months issuing new codes for security purposes

• Submit approval letters for School needs, maintenance requests through email to Board of Directors.

• Checking mail

• When needed, call for bids (at least 3) to submit for approval for school needs.

Job Type: Full-time

Pay: From $2,500.00 per month

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Belleville, IL 62220: Relocate before starting work (Required)

Work Location: In person