Temporary Task Force Clerical Aide / Secretary

POSITION: Temporary Task Force Clerical Aide / Secretary
POSITION GUIDE: Non-Certified Personnel
Support Staff
Full Time 6 Hours 9 Months or 8 Hours 12 Months
Type I
Non-Bargaining Position
Non-Exempt
Temporary: Grant Funded / District Needs
FUNCTION:
The job of "Task Force Clerical Aide / Secretary" is done for the purpose(s) of providing clerical support to assigned Principal / Coordinator / office personnel. Under direct supervision, the position requires filing reports into students' cumulative folder, preparing new files, maintaining an inventory of supplies and forms, keeping written logs, researching prior records of students and entering and maintaining records and documents.
The information contained in this job description is in compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individual holding this position may be assigned.
REPORTS TO: District Administrator
Principal or Designee
RELATES TO: School Staff
Students
QUALIFICATIONS: High School Diploma or Equivalent
Fluent in Reading, Writing and Speaking English
Bilingual Preferred (Spanish)
Must pass District Technology Test
RESPONSIBILITIES:

1. Maintains records: (e.g. student files, enrollment cards, student schedules, etc.) for the purpose of providing reference to appropriate school staff and district staff as required.
2. Files written materials (e.g. copy of document, enrollment records, memos, etc.) for the purpose of conveying information regarding students to the school and/or other receiving school District. The purpose is to provide and receive information from appropriate parties for action and for maintaining accurate records.
3. Maintains confidentiality of information about students, families, employees, issues and situations in the course of performing job functions
4. Responds to inquiries of students, parents, staff, etc. for the purpose of providing information or a copy of files and/or directions as may be required.
5. Assists in the organization and filing of records; assists in coordinating annual cases as assigned for the purpose of translating and/or gathering information required.
6. Schedules and reschedules appointments / conferences with parents for teachers or principal; may assist with translating / interpreting.
7. Uses office machines and software to include multiple line telephones, voice mail, document shredder, computer, e-mail, internet, scheduler, contact listings, copier, printers, fax machine, electric stapler, etc. to complete various office tasks.
8. Responds to employees, co-workers and superiors in a cooperative and professional manner; provides support to other department personnel by responding to requests for information and assistance; facilitates a respectful, friendly atmosphere in the workplace.
9. Greets the public in a pleasant, composed and cordial manner, using professional language speaking clearly and effectively; may assist with translating / interpreting.
10. Performs other duties as assigned by the Administrator or designee.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, and hear. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee experiences constant interruptions and inflexible deadlines. The noise level in this environment is quiet to moderate. Duties are performed primarily indoors and occasionally outdoors. In-district and out-of-town travel required as necessary for training and/or to carry out duties and responsibilities.
ACKNOWLEDGMENT:
I have received a copy of this job description. It has been discussed with me and I have freely chosen to comply with the performance and behavior/conduct expectations contained herein.