Secretary Lincoln Primary School ( Early Childhood Center) 2023-2024

Position Type:
Secretarial/Clerical
Date Posted:
8/1/2023
Location:
Bellwood School District 88
(High-Needs School)
Date Available:
Immediate Need
Closing Date:
until filled
BELLWOOD SCHOOL DISTRICT 88
Equal Opportunity Employer
Notice of Vacancy
School Secretary
Lincoln Primary/ Early Childhood Center
2023-2024
REPORTS TO: Building Principal
Pay Range: $15.49-$17.80
FLSA Status: Non - Exempt
Summary: Provides Assistance to the Principal with the management of the school by providing secretarial/ clerical office support including translation services to parents, faculty, staff and visitors.
Essential Duties and Responsibilities: include the following: other duties may be assigned by the Principal.

1. Composes or transcribes from rough draft, correspondence, bulletins, memorandum and other material.
2. Compile and fill students' grades and attendance reports and other school records.
3. Greet Visitors to school; determine nature of business and guide visitors to destination.
4. Speak with students encountering problems and resolve problems or direct students to appropriate help.
5. Answer telephones to provide information, take messages or transfer calls.
6. Keep records of supplies ordered and dispense supplies to staff.
7. Maintain calendar of school events
8. Keep monthly records of staff attendance and submit information to Attendance Secretary.
9. Prepare and submit purchase orders in a timely manner through Infinite Vision.
10. Complete Illinois State Board of Education reports (fall housing, etc.)
11. Prepare and update student roster in PowerSchool with (Student name, address, phone number, guardian's name) on a monthly basis.
12. Complete all transfers and forwarding of records for all students transferring out of the District. Submit quarterly reports and transfers.
13. Maintain Principal Calendar
14. Possess all current information as it relates to student registration forms needed as well as fees.
15. Assists with First Aid, Emergency telephoning and filling out appropriate forms.
16. Monitors tardiness and absences of students with phone calls and record keeping.
17. Must be able documents in Microsoft Word& Excel..

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/ or Experience: Must have a High School Diploma or GED and must be willing to further education to obtain certificates and or college degree. Previous experience in a school setting is optional.
Language Skills: Must be able to apply understanding to carry out detailed written and oral instructions.
Mathematical Skills: Must have mathematical skills and/or ability to compute rate, ratios, and percentages and interpret graphs.
Typing Skills: Must be able to type at minimum 40 words per minute
Technology Skills: Computer Proficient
Physical Demands: The physical demands described here are representative of those that must be met by the employee to successfully perform the essential duties and functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Terms of Employment: 11 months (beginning August 1stand ending June 30th) Hours are 7:30 a.m. to 3:30 p.m. with a 60 minute duty free lunch.
Benefits: Specified by Contractual Agreement under Collective Bargaining Agreement
Evaluation: Performance of this position will be evaluated on probationary terms and annual terms in accordance with the provisions of the Boards policy on the evaluation of Educational Support Staff.
To apply: www.sd88.org
NO CALLS OR EMAILS
TERMS OF EMPLOYMENT: Eleven months August - June
EVALUATION: Performance will be evaluated in accordance with the provision established by the Board of Education. The curriculum coordinator will be evaluated by the Assistant Superintendent of Curriculum and Instruction