School Secretary (10.5 Month Position)

Marquardt School District 15 Job Description

Job Title:School SecretaryPosition Type: Full time, Non-Certified, 10.5-month

Supervises: N/A Reports To: Principal

Evaluation: Evaluated by the Principal

Role Purpose: To directly assist the school in the coordination of all school related functions, responsibilities, and tasks.
Qualifications

• Two years of secretarial experience preferred
• High School Diploma/GED required
• Spanish speaker preferred

Knowledge and Skills

• Collaborate and work cooperatively with students, staff, parents, and other various stakeholders
• Understands how to build and maintain effective relationships
• Strong verbal and written communication skills
• Ability to plan, prioritize, and manage multiple projects simultaneously
• Demonstrates dependability and promptness
• Proficient skills in Microsoft programs, particularly Word and Excel. Some knowledge of PowerSchool preferred.
• Able to focus on large tasks for long periods of time
• Exercises attention to detail

Essential Responsibilities

• Oversees and contributes to a high level of effectiveness within the school office
• Maintains a positive and welcoming culture for all parents, students, and staff
• Student data entry into Student Information Systems
• Communication with parents in regards to day-to-day school operations
• Processes new student registration and records
• Inputs master schedule courses and processes student schedules
• Utilizes computer software (Microsoft Office, PowerSchool) in an effective and proficient manner
• Preparing and coordinating data for assigned reports required by the State and Federal governments
• Attend and participate in available trainings to gain proficiency in the role
• Assists with school correspondence to families and school social media accounts
• Reporting to, working collaboratively, and communicating effectively with school administration
• Performs the usual office routines and practices associated with a busy, productive, and smoothly run department.
• Demonstrates dependability and promptness
• Manages multiple tasks and complete tasks in designated timelines
• Maintains strict confidentiality
• Additional duties as assigned by school administration

Physical Demands
While performing the duties of this job, the employee is regularly required to stand, walk, talk, hear, taste, and smell. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. Frequent repetitive activities including hands, arms, and legs for clerical related work. The employee may occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The employee shall possess personal computing skills with the following types of software; web browsers, word processing, spreadsheets, and various databases. The employee shall use Board approved resources and technology. While performing the duties of this job, the employee regularly works inside a school setting and is subject to noise at a moderate level. At times, the employee may work in a setting subject to noises associated with an educational environment.

Reviewed/Revised: October 17, 2022

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Day shift
• Monday to Friday

Work Location: In person