School Registrar

Job Summary

The college registrar is the administrator responsible for managing student information records, including academic results, graduation documents, education verification, financial accounts, and class enrollment.

General Accountabilities

• Develop and publish school information documents including, but not limited to, institutional catalog and class schedules.
• Create and implement campus-wide policies and procedures.
• Establish programs, courses, classes, and graduation requirements.
• Maintain inventory of books, laptops, scrubs, and other supplies the students, staff, and faculty need.
  
• Gather data and complete reports for all accrediting agencies (IPEDS, ABHES, BEEP, etc. )
• Manage instructor and graduation surveys.
• Accept student payments.

Student Management Accountabilities

• Responsible for student records and class enrollment.
• Assist the education department with new student events, including New Student Orientation.
• Facilitate the movement of students throughout their educational journey.
• Ensure that records are entered accurately and kept per privacy principles.
• Respond to student record requests.
• Maintain all students’ ledgers.
• Provide education and employment verification for active and former students.
• Conduct transfer credit and prerequisite evaluations for all incoming applicants.
• Counsel prospective students on required prerequisites per program.
• Issue transcripts, diplomas, and certificates at the time of graduation.
• Work closely with Financial Aid to ensure accurate attendance records, progress reports, and student status.
• Ensure students comply with attendance policies by reviewing students’ daily attendance. Inform Program Directors about students out of attendance compliance.

Professional Development Accountabilities

• Maintains compliance with annual continuing education as required by individual certifications and agreed upon during yearly employee review.

• The company reserves the right to add or change duties at any time.

Job Qualifications

• Experience: 3-4 years of related experience

Skills

• Excellent Oral/Written Communication
• Attention to detail
• Creative/Critical Thinking
• Research
• Comfortable in learning new software
• Prompt communicator
• Collaboration/Teamwork
• Problem-Solving
• Decision Making
• Leadership

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