Sales Administrator

Department: Accounting

Reports to: Sales Manager

Purpose

Process all whole goods-related sales transactions (settlements, invoicing, delivery receipts, etc.) timely and accurately, assist in ensuring the dealership is utilizing all available programs/discounts, and ensure customers are properly invoiced.

Responsibilities

• Verifies the completeness and accuracy of sales information such as customer information, equipment quantity, amounts, and payoff information needed for settlements
• Communicates regularly with salespeople to review sales information and quotes.
• Processes delivery receipts and warranty registrations
• Loads and/or verifies retail note and payoff information is added on the settlement
• Ensures all eligible programs/discounts are applied to the sale
• Ensures all additional customer purchases are activated (i.e. PowerGard, JD Link, etc.)
• Records retail notes, bonuses, rentals and other purchase information into the dealer business system
• Invoices equipment sales in the business system to customer accounts as needed
• Reconciles applicable accounts in the general ledger
• Occasionally assists with John Deere and internal inventory audits
• Represents the dealership as a point of contact for John Deere Financial on settlements inquiries and requests
• Other jobs assigned by management

Experience, Education, Skills and Knowledge:

• Experience with using business system applications preferred
• Knowledge of agriculture equipment industry preferred
• Understands accounting fundamentals
• Ability to use standard desktop applications such as Microsoft Excel and internet functions
• Ability to use the dealer’s business system and other programs specific to the position
• High level of attention to detail and accuracy
• High School Diploma, GED, or equivalent experience required
• Associates Degree in an Accounting/Finance discipline preferred