Clinic Administrator - Physician Services - Grinnell

Overview
The Clinic Administrator is responsible for the operational performance in one or several medical office practices or departments and monitors the activities of all office operations components to ensure the clinic or department meets its objectives. Advises and seeks consent from the organization's leadership team to coordinate and manage the activities in the clinic or department.
Why UnityPoint Health?

• Culture - At UnityPoint Health, you Come for a fulfilling career and experience a culture guided by uncompromising values and unwavering belief in doing what's right for the people we serve.
• Benefits - Our competitive Total Rewards program offers benefits options that align with your needs and priorities, no matter what life stage you're in.
• Diversity, Equity and Inclusion Commitment - We're committed to ensuring you have a voice that is heard regardless of role, race, gender, religion, or sexual orientation.
• Development - We believe equipping you with support and development opportunities is an essential part of delivering a remarkable employment experience.
• Community Involvement - Be an essential part of our core purpose-to improve the health of the people and communities we serve.

Visit us at UnityPoint.org/careers to hear more from our team members about why UnityPoint Health is a great place to work.
https://dayinthelife.unitypoint.org/
Responsibilities
Departmental Support

• Full authority over daily operations.
• Possess in-depth knowledge of and provide operational support for tasks and job functions performed in areas of responsibility, including protocols, processes, policies, and procedures.
• Provide leadership within the clinic or department setting in order to ensure effective, efficient office operations, optimizing performance, and continually improving quality of care in a vastly changing health care environment.
• Oversee the day-to-day management of the office including the coordination of clinic operations, establishment of work schedules, review of staffing needs and the supervision and training of staff in good patient relations and office policies and procedures.
• Follow protocols and policies in decision making.
• Identify and resolve operational issues.
• Seek guidance from director of clinic operations as needed.

Financial Management

• Responsible for financial operations of the clinic. Including accounts payable, timely and accurate preparation and submission of biweekly payroll reports, budget preparation, reviewing required reports and monthly financial statements and monitoring accounts receivable.
• Participate in annual budgeting process and budget development as directed.
• Ensuring electronic health record work queues are managed daily.

Strategic Planning

• Be aware of what is happening in clinic/department and the organization by attending clinic/department meetings, reading emails, and regularly checking information on the organization's intranet site.
• Demonstrate initiative to improve quality and customer service by striving to exceed customer expectations.
• Implement and sustain UnityPoint Clinic strategic initiatives.
• Perform other duties as requested by the organization's management team and the providers to facilitate the smooth and effective operations of the office.

Relationship Building

• Establish effective mechanisms of communication with staff, providers, and patients to foster an environment of openness, trust, teamwork, and staff development.
• Act as a liaison between physicians and advanced practice providers and the organization's leadership team to achieve effective communication and optimal operational processes.
• Partnering with associate medical director on performance and talent management
• Responsible for the interview and hiring process including completion of employment forms in an accurate and timely manner and coordination of orientation and training programs for new staff members.
• Balance team and individual responsibilities; be open and objective to other's views; give and welcome feedback; contribute to positive team goals; and put the success of the team above own interests.
• Consultant on and final decision maker with respect to employee relations situations; informing and partnering with director on high level employee situations.
• Take the leadership role in times of disaster to secure the safety of staff, patients, visitors, the facility, and protected health information when possible.
• Schedule and conduct monthly staff and provider meetings at each clinic and ensure proper follow-up as needed.
• Round with all members of the clinic or department on an interval established with the director of operations.
• Create a culture of innovation, learning, teamwork, and professional practice, consistent with the mission, vision, and values of the organization.

Compliance

• Maintain compliance with CLIA, OSHA, Safety and Risk Management guidelines.
• Maintain regular and consistent attendance at work.
• Maintain compliance with Personnel policies and procedures.
• Monitor all environmental conditions in order to secure protected health information.
• Behave in a manner consistent with all Corporate Compliance and HIPAA policies and procedures.

Basic UPH Performance Criteria

• Demonstrates the UnityPoint Health Values and Standards of Behaviors as well as adheres to policies and procedures and safety guidelines.
• Demonstrates ability to meet business needs of department with regular, reliable attendance.
• Employee maintains current licenses and/or certifications required for the position.
• Practices and reflects knowledge of HIPAA, TJC, DNV, OSHA and other federal/state regulatory agencies guiding healthcare.
• Completes all annual education and competency requirements within the calendar year.
• Is knowledgeable of hospital and department compliance requirements for federally funded healthcare programs (e.g., Medicare and Medicaid) regarding fraud, waste, and abuse. Brings any questions or concerns regarding compliance to the immediate attention of hospital administrative staff. Takes appropriate action on concerns reported by department staff related to compliance.

Qualifications
Required

• Bachelor's degree required OR a combination of education and experience. Business and/or health care management degree preferred.
• Preferred Master's degree in business or health care management.
• 5+ years of leadership experience - Minimum 4 year's clinical management experience or equivalent healthcare management experience.
• Experience with and knowledge of process improvement.
• Experience in accounts receivable, to include billing, collection, ICD-9, and CPT coding.
• Valid driver's license when driving any vehicle for work-related reasons.

Preferred

• Business and/or health care management degree preferred.
• Preferred Master's degree in business or health care management.
• Preferred experience in personnel management, facility management, financial management, budgeting, and computers are preferred.
• Previous healthcare management experience preferred.