Sales Administrative Assistant

Sales Administrative Assistant:

Our company is growing rapidly and is hiring a Sales Administrative Assistant. If you are looking for an exciting place to work, please take a look at the list of qualifications below.

Sales Administrative Assistant Job Duties and Responsibilities:

· Manage project coordination including Word documents, Excel spreadsheets, Power Point, Video, and webcast presentations for internal and external meetings.

· Heavy use of graphics in the creation of MS PowerPoint presentations.

· Supports the sales team with writing and maintaining business reviews and sales presentations creating/preparing PowerPoint presentations.

· Coordinates and assists in preparation of sales meetings, regional meetings, sales manager meetings, in collaboration with Sales Team as appropriate.

· Organizes and keeps information in shared sales network database. (group calendars, print and digital collateral assets, photos, and other information as needed)

· Preparation of written correspondence, e-mail, and expense reimbursement forms.

· Coordinates various activities, reports, and regional correspondence.

· Performs all departmental support activities.

· Maintains departmental files including updates and changes to materials.

· Plans and coordinates internal and external meetings for the department serving as point of contact.

· Plans travel and assists with expense reporting and supplier invoice management.

· Can prepare regularly scheduled reports.

· Prepare and process accounting forms including customer rebates, promotional invoicing, new vendor forms, new item forms, and other related forms.

· Assist clients with questions pertaining to sales and marketing.

· Assist in issuing rebate agreements to client.

· Compile, review, and submit staff expense reports as a proxy monthly.

Sales Administrative Assistant Qualifications:

· Practical experience with Adobe software is a plus.

· Occasional travel required to support meetings.

· Must be reliable, flexible, and able to manage confidential information.

· Mathematical and problems solving skills.

· Proficiency in MS Office products (Word, MS Excel, PowerPoint, Teams, and MS Outlook)

· Individuals must have an ability to receive direction from multiple individuals while having a knowledge of prioritizing deadlines.

· Sales Operations experience preferred.

· Must have excellent organization skills.

· Experience scheduling travel arrangements (air, car, and hotel)

· Experience managing multiple electronic calendars and contacts simultaneously.

· Experience using current internet, mobile phone, and all other current technology.

· Experience working in an advertising sales environment strongly preferred.

· Must have an upbeat attitude and ability to work independently.

· High school diploma or GED equivalent

· Excellent verbal and written communication skills.

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism.

· Excellent organizational skills and attention to detail.

· Proficient with Microsoft Office Suite or related software.

· Prior related office experience preferred.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Work Location: Hybrid remote in Thompsons Station, TN 37179