Address
Form of workThe University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News & World Report's 2018 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.
Ideal candidate must have a high school diploma or equivalent. Four years' experience working in a fast paced, customer services oriented, professional environment. Experience in handling multiple priorities, while providing administrative and/or general business support to multiple professional staff members. Prefer recent experience in Human Resources, HR Onboarding, New hire processes, Taleo and PeopleSoft systems. Good communication and technical skills a must.
SUMMARY
The primary purpose of the Human Resources Assistant position is to support the full lifecycle recruitment process with overall responsibility for the scheduling interviews and ensuring a smooth onboarding experience at time of hire. Partners with recruiters and hiring managers to facilitate the process. Cultivates relationships with clients and candidates.
JOB SPECIFIC COMPETENCIES
Scheduling: Schedule HR and department interviews. Coordinate with recruiter and department for availability. Prepare all paperwork and communicate in a clear, concise and timely manner for scheduled interviews. Understand key stakeholders for the assigned client areas and serve as liaison to triage client issues.
Onboarding: Schedule and coordinate onboarding appointments to include completion of Employee Health requirements, institutional and federal document requirements, and criminal background check clearance. Track and capture onboarding progression in Taleo Transitions for each new hire to include completion of new hire forms, hiring manager tasks, and required contingencies as per the position description.
Case Management: Review and respond to cases assigned to Recruitment in case management box within 48 hours.
Training: Define trends and conduct training to educate HR Service Center regarding appropriate resolution to recruitment questions.
Travel Coordination: Coordinate travel arrangements for candidates considering cost, schedules and the urgency of the request. Process all necessary paperwork for candidate reimbursement within three business days of receipt.
Job Fairs: Coordinate details of internal and external job fairs to include room reservation, candidate scheduling, department confirmation, applicant tracking documentation and preparation for event day.
Loan Processing: Ensure all necessary paperwork is completed and routed for forgivable and interest free-relocation loans. Provide timely communication regarding the status of loan payment.
Screening: Assist with screening of candidates, resume review, phone interview, and assessments and/or in person interview. Update activities in the applicant tracking system in a timely manner.
Education: High school diploma or equivalent.
Preferred Education: Bachelor's Level Degree
Experience: Four years business or administrative experience. With preferred degree, no experience required. Must pass pre-employment skills test as required and administered by Human Resources.
Preferred Experience: Prefer recent experience in Human Resources, HR Onboarding, New hire processes, Taleo and PeopleSoft systems. Good communication and technical skills a must.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
#LI-Hybrid
Ideal candidate must have a high school diploma or equivalent. Four years' experience working in a fast paced, customer services oriented, professional environment. Experience in handling multiple priorities, while providing administrative and/or general business support to multiple professional staff members. Prefer recent experience in Human Resources, HR Onboarding, New hire processes, Taleo and PeopleSoft systems. Good communication and technical skills a must.
SUMMARY
The primary purpose of the Human Resources Assistant position is to support the full lifecycle recruitment process with overall responsibility for the scheduling interviews and ensuring a smooth onboarding experience at time of hire. Partners with recruiters and hiring managers to facilitate the process. Cultivates relationships with clients and candidates.
JOB SPECIFIC COMPETENCIES
Scheduling: Schedule HR and department interviews. Coordinate with recruiter and department for availability. Prepare all paperwork and communicate in a clear, concise and timely manner for scheduled interviews. Understand key stakeholders for the assigned client areas and serve as liaison to triage client issues.
Onboarding: Schedule and coordinate onboarding appointments to include completion of Employee Health requirements, institutional and federal document requirements, and criminal background check clearance. Track and capture onboarding progression in Taleo Transitions for each new hire to include completion of new hire forms, hiring manager tasks, and required contingencies as per the position description.
Case Management: Review and respond to cases assigned to Recruitment in case management box within 48 hours.
Training: Define trends and conduct training to educate HR Service Center regarding appropriate resolution to recruitment questions.
Travel Coordination: Coordinate travel arrangements for candidates considering cost, schedules and the urgency of the request. Process all necessary paperwork for candidate reimbursement within three business days of receipt.
Job Fairs: Coordinate details of internal and external job fairs to include room reservation, candidate scheduling, department confirmation, applicant tracking documentation and preparation for event day.
Loan Processing: Ensure all necessary paperwork is completed and routed for forgivable and interest free-relocation loans. Provide timely communication regarding the status of loan payment.
Screening: Assist with screening of candidates, resume review, phone interview, and assessments and/or in person interview. Update activities in the applicant tracking system in a timely manner.
Education: High school diploma or equivalent.
Preferred Education: Bachelor's Level Degree
Experience: Four years business or administrative experience. With preferred degree, no experience required. Must pass pre-employment skills test as required and administered by Human Resources.
Preferred Experience: Prefer recent experience in Human Resources, HR Onboarding, New hire processes, Taleo and PeopleSoft systems. Good communication and technical skills a must.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 166373
- Employment Status: Full-Time
- Employee Status: Limited Term
- Work Week: Days
- Minimum Salary: US Dollar (USD) 51,000
- Midpoint Salary: US Dollar (USD) 64,000
- Maximum Salary : US Dollar (USD) 77,000
- FLSA: non-exempt and eligible for overtime pay
- Fund Type: Hard
- Work Location: Hybrid Onsite/Remote
- Pivotal Position: No
- Referral Bonus Available?: No
- Relocation Assistance Available?: No
- Science Jobs: No
#LI-Hybrid
