Recording Specialist

Description

The City of Fort Myers strives to be an employer of choice and most of our employees turn jobs into long term careers. The salary shown in the job description is the full range for this position from entry to later career.

NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

• Free city-paid employee health coverage, additional for spouse or family
• 3 weeks Paid Time Off (sick & vacation)
• 13 paid holidays
• Pension plan & optional Deferred Compensation
• City-paid life insurance
• Optional Vision, Dental, and Disability Insurance
• Tuition reimbursement
• On-site Gym facility
• And much more!

Duties/Responsibilities

• Attend meetings, take and transcribe minutes of meetings of City Council.
• Prepare agendas, including pre-meeting and action agendas and meeting minutes.
• Trains other department liaisons on the Agenda Management Program.
• Maintain files of official documents.
• Conduct research for public records requests.
• Prepares correspondence for transmittal of official documents approved by City Council.
• Prepares related notifications.
• Maintain indexes for City records.
• Assist with City elections.
• May be asked to do verbatim minutes as needed.
• Assists in answering phone calls and routing of calls to appropriate parties.
• Extensive public contact at meetings by the public, vendors, contractors, and consultants.
• This position requires regular and reliable attendance and the employee's physical presence at the workplace
• Performs other duties as assigned.

• Proficient in grammar and writing skills.
• Proficient in the use of word processing, spreadsheet, and database software.
• Extensive knowledge of filing.
• Knowledge of document management systems.
• Knowledge of Records Management Program and Sunshine Law.
• Knowledge of practices and techniques of minute taking and preparation.
• Knowledge of City Code and Florida Statutes as they relate to the City Clerk's office, including election laws.
• Knowledge of practices and techniques of minute taking and preparation.
• Ability to independently prepare correspondence and transcribe minutes.
• Ability to operate necessary equipment, including personal computer, transcriber, copier, video recorder, audio recorder and other standard office equipment.

Minimum Requirements

• High School diploma or GED.
• Three (3) years of responsible clerical experience;

• Recording or transcription experience preferred.

Physical Demands and Working Conditions

This work typically requires the following physical activities to be performed.

• Balancing – maintain equilibrium to prevent falling while walking, standing, or crouching.
• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Fingering – picking, pinching, typing, working with fingers rather than hand.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Walking - on foot to accomplish tasks, long distances, or site to site.

• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects.

• Contact with internal and external customers, vendors, outside agencies and the general public.
• Works in an office environment and sits for long periods of time
• Requires to work hours other than the regular schedule including nights, weekends, and holidays.