Receptionist/Administrative Assistant

Job Description:

We are seeking a highly organized, detail-oriented, and efficient Administrative Assistant to join our team. In this role, you will be responsible for performing various administrative and clerical tasks to support our office operations.Your goal is to ensure the office runs smoothly and efficiently while maintaining a high level of confidentiality and professionalism. This position will be working closely with the Firm Administrator to assist with the following responsibilities

Responsibilities:

1. Answer, screen, and redirect incoming phone calls, taking messages when necessary.
2. Receive, sort, and distribute incoming mail and packages, as well as prepare outgoing mail.
3. Maintain and update office records, files, and databases, both physical and digital.
4. Assist with document preparation, including typing, copying, scanning, and filing.
5. Perform data entry and update spreadsheets, reports, and presentations as required.
6. Schedule appointments, meetings, and conference rooms, ensuring no conflicts arise.
7. Maintain office supplies, equipment, and inventory.
8. Assist with the coordination and logistics of office events and functions.
9. Maintain a clean, organized, and safe office environment.
10. Provide general administrative support to other team members as needed.

Requirements:

1. High school diploma or equivalent; additional qualifications in office administration or relevant field is a plus.
2. Strong verbal and written communication skills.
3. Excellent organizational and time-management skills, with the ability to multitask and prioritize tasks.
4. Attention to detail and accuracy in all tasks.
5. Professional demeanor and a positive attitude.
6. Strong interpersonal skills and the ability to work well in a team environment.
7. Basic knowledge of office equipment, such as printers, scanners, and fax machines.
8. Ability to maintain confidentiality and handle sensitive information with discretion.