Administrative Assistant I/Receptionist

GENERAL DESCRIPTION

• Provide efficient, courteous and personalized service by telephone or personal contact maintaining a high level of confidentiality. The hours for this position are 8:00 am - 4:30 pm Monday - Friday.

DUTIES

• Direct and control the flow of clients or visitors to their destinations, maintain sign-in sheet and distribute identification badges to visitors.
• Maintain knowledge of the company products or services and staff and answer simple questions about company policies, procedures and operations or refer more complicated questions to other company personnel.
• Use public address system to page employees when needed.
• Answer multi-line telephone system and direct calls to appropriate area or personnel.
• Perform clerical duties.
• Sort and distribute incoming mail and prepare outgoing mail.
• Collect and distribute timesheets in accordance with accounting office. Submit temporary timesheets to employment agency by e-mail.
• Ensures knowledge of staff movements in and out of organization.
• Maintain appointment diary either manually or electronically.
• Assist professional staff in other capacities as needed.
• Other Duties as assigned

EDUCATION/EXPERIENCE REQUIREMENTS

• High School Diploma or Equivalent
• 1-3 years of relevant experience.
• Human relations skills to deal effectively with visitors/customers in person or on the telephone.
• Skilled in verbal and written communication.
• Strong organization skills
• Microsoft software experience required.
• Must have ability to multi-task and problem solve.
• We maintain a drug-free workplace and perform post offer, pre-employment substance abuse testing.

PHYSICAL REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Must be able to walk or stand on level and/or inclined surfaces and sit for extended periods of time.
• Must be able to routinely climb / descend stairs.
• On occasion must be able to lift 30 pounds.
• Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows / knees, and reach above / below shoulders.
• Works in a normal office environment with controlled temperature and lighting conditions

EQUAL OPPORTUNITY EMPLOYER / VEVRAA /ADA

TNC and its subsidiaries fall under ANCSA and are entitled under Federal Law to extend hiring preferences to its shareholders. ANCSA provides TNC the authority to give shareholder preference in hiring. TNC reaffirms its belief in equal employment opportunity for all employees and applicants for employment. Tyonek is an Equal Opportunity Employer and a VEVRAA Federal Contractor who affords equal employment opportunity to protected veterans and people with disabilities: Tyonek Native Corporation provides all employees and job applicants' equal employment opportunities in hiring and promotion without discrimination because of age, sex, sexual orientation, genetic information, gender identity, marital status, race, religion, color, veteran status, physical or mental disability, national origin, or any other reason prohibited by law.