Receptionist/Administrative Assistant

Position Summary: The Receptionist/Administrative Assistant provides general office and project related support including assisting visitors, volunteers and staff, answering telephones, and general administration/receptionist duties. 

Essential Responsibilities:

• Manages and distributes incoming calls, mail, email, and
• Maintain a professional and compassionate attitude when interacting with all guests, clients, and public persons both in the office and on the phone.
• Maintains inventory of supplies, furnishings, equipment; ordering supplies as
• Maintain tidy appearance of front office and lobby.
• Prepares documents and letters to copy, distribute and
• Maintain office files, mailing lists, and other records.
• Assist in preparing various programs, schedules, reports, and meeting minutes as may be needed and in preparation for meetings.
• Submit Corps statistics on a monthly basis.
• Assist in organization, coordination, and implementation of special community and church events.
• Provide Administrative Reporting of Corps’ financial statements to DHQ Corps Accounting Center
• Make timely deposits of funds received (cartridges, grants, contributions, allocations, etc.)
• Transmit deposit and manual/Imprest check detail to Corps Accounting.
• Submit accounting items at least once a week.
• Assist in screening clients to determine eligibility for assistance.
• Assist in the maintenance of Case Work records. Learn and operate ServicePoint client database.
• Assist in stocking food pantry and filling bags with appropriate food items; distributing food, personal needs, and various vouchers as needed.
• Maintain schedule for Social Service appointments, communicating effectively with Social Service staff.
• Perform other duties as assigned

Qualifications:

Education/Experience: 

• High School diploma or GED, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities

Skills, Knowledge & Abilities: 

• Maintain strict confidentiality
• Excellent typing skills
• Excellent organizational skills

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new software as needed

Certificates and Licenses: 

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

The Salvation Army offers the following benefits:

• Health Care Benefits which include:
• AFLAC
• Voluntary life insurance benefits
• Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
• Vesting starts after three years of employment, 100% vested after five years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
• Employee Discounts
• Paid Time Off which includes:
• Sick days begin accruing the first of the month after one full calendar month after employment begins, and you may begin to use sick days after (90) days of employment. 
• Up to (4) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment. 
• The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days and 2 floating holidays per year based on date of hire.
• Birthday off with pay.  
• Paid holidays are effective immediately

Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army is an equal opportunity employer.  Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.