Receptionist

Job Title: Law Office Receptionist

General Job Description:

The receptionist at Samuel, Sayward & Baler (“SSB”) is the first impression of SSB. They are responsible for greeting clients, vendors, and guests, both on the telephone and in person. We are seeking a people-person who is friendly, enthusiastic and detail-oriented, to join our team. The ability to multi-task is a must.

The receptionist will report directly to the Law Office Administrator, though they may be given tasks to complete by the attorneys, paralegals, and other administrative assistants who work at the Firm.

Primary Duties and Responsibilities:

· Greeting clients and visitors and answering visitor inquiries

· Answering and routing incoming calls on a multi-line telephone system

· Taking accurate messages from clients/callers

· Maintaining conference rooms, lobby, copy areas, and kitchen

· Seating clients or guests in conference rooms; serving coffee or tea to guests

· Scanning, photocopying, faxing, and filing

· Collecting, routing, and posting mail

· Hand delivering packages to the post office

· Opening new client files both physically and in legal software programs (Clio and Timeslips) and maintaining client database (Clio)

· Updating various forms

· Performing data entry and other general administrative tasks

Secondary Duties and Responsibilities:

· Transcribing dictation and drafting letters for the Attorneys and paralegal staff

· File maintenance

· Supporting the Attorneys and paralegal staff

· Supporting the Law Office Administrator and Client Services Coordinating team

Qualifications for the Job:

· High School Diploma

· Associate’s/Bachelor’s degree

Key Competencies:

· Respect for confidentiality and discretion is a must

· Excellent interpersonal and customer service skills

· Organization and time management skills

· Work well independently – Self-starter

· Forward thinker

· Ability to operate multi-line telephone systems and office equipment such as computers, printers, scanners, copiers, and video conferencing equipment.

· Excels at using Microsoft Office Suite and Zoom

· Strong spelling and grammar skills

· Familiarity with legal terms a plus

· Attention to detail

· Positive, upbeat attitude

· Dependability

Please submit your resume and cover letter with salary requirements to Kenzie Sayward.

Salary: $40,000+ DOE

Benefits:

401(k)

401(k) matching

Paid time off

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Required)

Work Location: In person