Receptionist / Office Assistant

WHO WE ARE
Small Giants is a full-service, A/E/C & CRE marketing and business development agency in Phoenix and Denver. As a result of integrating with hundreds of premier design, construction, and commercial real estate companies, our disciplined team members are truly the experts when it comes to crafting specialized growth strategies, creative concepts, communications, and training that will put our clients several steps closer to their pursuits and visions.
Our team culture is what separates us from all other commercial real estate marketing firms. We believe in exceeding client expectations and celebrating our hard-earned achievements. We keep healthy snacks in the kitchen, enjoy team outings, and catered lunches, and offer an abundance of continued education opportunities.
WHO WE'RE LOOKING FOR
In short, we are seeking a team member who is interested in supporting the client-facing side of the company, in adding to caring for our employees and our beautiful office space! The Receptionist / Office Assistant is responsible for being the first face our clients and guests see as they visit our office as well as keep our beautiful new office organized and supported. The ideal candidate will be organized, flexible, fast learning, a go-getter and do whatever it takes ownership in supporting the entire team.
If you are an energetic, positive and highly collaborative person seeking a position with an award-winning firm named a Best Place to Work three years in a row and Most Admired Company in Arizona in 2017, we invite you to apply.
WHAT THIS POSITION ENTAILS

• Keep our Small Giants Office in top condition at all times.
• Greet clients/guests (virtual and in-person) in a welcoming and hospitable way, directing them appropriately.
• Manage office organization, with some assistance with employee event planning.
• Assist with calendaring meetings, when requested.
• Book travel, transportation and accommodations for employees.
• Order office supplies, equipment and break room refreshments.
• Maintain employee and department directories.
• Provide admin support for data entry projects, when requested.
• Responsible for assisting with conference room logistics for in-office client meetings by ensuring spaces are prepared, presentations are set-up and clients are greeted and provided for.
• Report to Operations Director to assist with office duties and procedures.

• This is an entry-level position. Previous office support or similar experience is preferred.
• Strong interpersonal skills to interact positively with all employees and clients.
• Strong written and verbal communication skills.
• Organization and the ability to multitask be flexible to complete a wide variety of tasks.
• Attention to detail to ensure tasks are completed thoroughly and correctly.

• Computer knowledge: PC and Mac; including Microsoft Office applications.
• Available to open our Phoenix, AZ office daily by 7:30am, or earlier, based on scheduled client meetings, and close office at 5:00pm.
• This is an in-office role with no work-from-home option or flexibility.