Receptionist / Office Assistant

About RAM Construction:

We are a leading Commercial General Contractor specializing in tenant improvements, ground-up construction and retrofits to existing buildings. Our specialized experience allows us to provide clients with an economical and reliable solution in many sectors, including healthcare, education, life science, corporate office (tenant & landlord), co-working/creative office, entertainment, industrial, and retail and hospitality.

To see some of RAM's recent projects, we invite you to visit our YouTube channel: https://www.youtube.com/@ramconstruction1345/videos

Job Description:

As a Receptionist/Office Assistant, you'll play a pivotal role in maintaining the smooth operation of our office. As the first point of contact, you'll handle phone calls, schedule meetings, and provide essential support. With responsibilities ranging from onboarding new hires to managing equipment and supplies, this position offers a dynamic environment for individuals who are detail-oriented, organized, and thrive in multitasking.

Essential Duties & Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Assist with onboarding and setting up new hires.
• Carries out administrative duties such as filing, data entry, copying, binding, scanning etc.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Includes scheduling conference room(s) and all related technology as well as provisions.
• Processes incoming/outgoing mail.
• Management of and entry into various databases as assigned.
• Supports individuals with any projects or events.
• Perform other related duties as assigned.
  

Requirements:

• High School diploma or equivalent; Associates or Bachelor's degree preferred.
• 1+ years of customer service experience (preferred).
• 1+ years of experience in a support position within a professional office environment (preferred).

Qualifications:

• Proficient in all Microsoft Office applications including Outlook Mail and Office365.
• Excellent follow-up and verbal/written communication skills.
• Friendly and professional demeanor.
  
• Desire for constant skills improvement.
• Ability to work proactively and autonomously on a daily basis.
• Must be detail-oriented, organized and capable of managing tasks on multiple, concurrent projects.

Benefits:

• 401K Matching
• Medical, Vision and Dental Benefits
• Paid Time Off / Vacation Time

Physical Demands:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of this position.

While performing the duties of this job, an employee is regularly required sit for long periods; stand; talk and hear both in person and by telephone; and use hands to operate, finger, handle or feel office equipment; and reach with hands and arms. The employee is occasionally required to walk, climb, stoop or bend and lift up to twenty-five pounds. Must have the ability to walk up and down the stairs several times a day.