SUMMARY: Lotus Professional College is looking for a friendly, enthusiastic person to serve as a part time receptionist. This person will be the initial contact for all callers and visitors to Lotus Professional College.
HOURS: 1:00pm to 9:00pm Mon - Fri
DUTIES AND RESPONSIBILITIES:
- Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail, or pager.
- Clears messages each morning and delivers to appropriate employees.
- Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
- Responds to visitors, clients, and employees in a courteous and professional manner.
- Opens and routes incoming mail.
- Prepares and forwards outgoing mail and packages.
- Composes and types routine correspondence as required.
- Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
- Organizes and maintains file system; files correspondence and other records.
- Orders and maintains supplies, arranges for equipment maintenance, and keeps reception area organized.
- Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.
- Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
- Performs other related duties as assigned by management.
- Maintain common areas with tasks such as watering plants and sanitizing rooms
QUALIFICATIONS:
- Excellent verbal and written communication skills.
- Proficient on Microsoft Office
- Strong interpersonal skills.
- Ability to deal effectively with a diversity of individuals at all organizational levels.
- Commitment to excellence and high standards.
- Strong organizational skills; able to manage priorities and workflow.
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
- Professional appearance and demeanor
- Ability to perform diversified clerical functions and basic accounting procedures.