Real Estate Office Assistant

Real Estate Office Assistant

Are you a clear communicator? On the phone AND in written form? Do you have exquisite organizational skills?

We are looking for a Real Estate Office Assistant who appreciates accuracy, can communicate with a wide variety of people while handling the day-to-day functions of maintaining office efficiency and organization. Also as important, you must really like and respect people, regardless of title and function.

Here’s the Big Picture for this Role:

1) Support the Property Management staff

· Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging.

· Schedule and coordinate appointments

· Draft correspondence, communications and other documents.

· Assist with the leasing process, including posting ads, giving tours, tenant screening, preparation of lease and renewal documents, etc.

· Assist with utilizing white papers, spreadsheets, tenant/vendor records and accounting software to create charts, tables to analyze data.

· Assist with processing rent and other payment receipts.

· Scan, copy, save documents, as requested.

2) Ensure office operations run smoothly.

· Open, process and route mail and delivery packages accordingly

· Archive and purge records periodically

· Maintain office supplies and equipment

· Keep accurate and organized files, databases, and archives of related records in electronic and/or hard copy forms.

· Coordinate upkeep of the office space, its equipment and storage space in the shared garage.

3) Other administrative tasks, including running errands as needed.

Here are OtherRequirements that will ensure you are successful:

• Be Mac-savvy or are willing and able to learn to use Macs
• Demonstrated strong attention to detail and consistent follow-through
• Systematic, methodical, dependable, detail-oriented, excellent organizational and time management skills
• Coachable, takes direction well, inquiring/curious
• Exceptional work ethic, integrity and ability to self-manage
• Confidential handling of all company matters

The above statements are intended to describe the general nature and level of work performed by the incumbent in this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills.

Job Type: Part-time

Pay: $18.00 - $23.00 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Please describe your experience with using Mac computers.
• What days/hours are you available to work? Are you available on weekends?
• Do you have a valid Driver's License?

Education:

• High school or equivalent (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• San Carlos, CA 94070 (Required)

Work Location: In person