Purchasing Manager

Division: Purchasing Reports to: CEO, CFO, VP of New Homes

Location: Cape Coral, FL Classification: Exempt

Job Summary

The Purchasing Manager sources and evaluates suppliers, processes purchase orders, and ensures timely delivery of goods. The role requires critical evaluation of suppliers, products, and services, negotiating the best deals while maintaining quality. Meticulous record-keeping and budget management skills are essential, as is a keen business sense.

Job Duties and Responsibilities:

• Procurement Strategy: Develop and implement a procurement strategy tailored to the specific needs of each construction project, considering factors like project size, scope, and budget.
• Supplier Selection: Identify, evaluate, and select suppliers, subcontractors, and vendors.

Establish and maintain relationships with them to secure timely and cost-effective procurement.

• Material Sourcing: Source and purchase construction materials, equipment, and supplies necessary for the project. Negotiate pricing, terms, payment terms and delivery schedules with selected vendors and buying groups (CBUSA and BIA).
• Cost Management: Monitor and control procurement budgets, ensuring that costs remain within the allocated budget for each project.
• Quality Control: Collaborate with the project management team to ensure that materials and equipment meet the required quality and safety standards. Implement quality control measures and address any quality issues promptly.
• Contract Management: Draft, review, and negotiate contracts with suppliers and subcontractors, including terms and conditions, pricing, delivery schedules, and payment terms. Ensure compliance with legal and regulatory requirements.
• Inventory Management: Oversee the storage and management of construction materials, warehouse stock, and equipment, ensuring that inventory is adequate, secure, and well- organized. Maintain records of goods ordered and received.
• Risk Management: Identify potential risks in the supply chain that could impact construction timelines and budget. Develop contingency plans to mitigate these risks.
• Team Management: Supervise and lead a team of procurement professionals and collaborate closely with the warehouses and construction management teams.
• Develop and implement Standard Operating Procedures (SOPs) to efficiently manage overstocked materials, address misordered inventory, and optimize procurement processes from vendor selection to inventory management, ensuring streamlined, compliant, and cost- effective purchasing operations.
• Review sets of Plans, Building Specifications, and Vendor Scopes of Work with Division Construction/Purchasing personnel.
• Ensure – via process or accountability, that contracted quantities are field verified.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Review purchase order claims and contracts for conformance to company policy.
• Analyze market and delivery systems and assess present and future material availability.
• Develop and implement purchasing and contract management instructions, policies, and procedures.
• Establish system and/or procedures to accommodate Variance Purchase Orders (VPO’s).
• Resolve vendor grievances and claims against suppliers.
• Represent company in negotiating contracts and formulating policies with suppliers.
• Review, evaluate, and approve specifications for issuing and awarding bids.
• Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
• Create and implement SOPs for purchasing department,
• Perform other duties as assigned.

Qualifications and Requirements:

• Bachelor's degree in business administration, supply chain management, or a related field, preferred.
• Minimum of three (3) years verifiable experience in the construction trade.
• Moderate to advanced experience working with Builder Trend, preferred.
• Ability to read and understand blueprints.
• Proficient in Microsoft Office Suite and other computer software programs.
• Excellent math skills.
• Exceptional oral and written communication skills.
• Ability to work in a fast-paced environment.
• Demonstrate exceptional attention to detail to ensure precision in procurement procedures, budget administration, and maintaining records.
• Flexibility to work in a changing environment with a growth-oriented company.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made for individuals with disabilities or physical limitations. This job requires the following:

• Remaining in a stationary position, often standing, or sitting for prolonged periods.
• Communicating with others to exchange information.
• Light work that includes moving objects up to 20 pounds.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer screen; extensive reading.

Working Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Work occurs primarily in an office environment which may include a cubicle or shared office. May sometimes involve exposure to hot or cold weather and loud noises.

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• What is your desired salary?

Experience:

• Purchasing: 5 years (Preferred)
• Florida Residential Construction: 3 years (Preferred)

Ability to Relocate:

• Cape Coral, FL: Relocate before starting work (Required)

Work Location: In person