Address
Form of workSalary: $91,157.25 - $145,487.31 Annually
Location : Fort Lauderdale, FL
Job Type: Full-Time
Job Number: 1411201
Department: FASD Purchasing Div Admin
Opening Date: 12/19/2023
Closing Date: Continuous
Veterans' Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for the position a Purchasing Manager to lead the new Vendor Management Office section within the Purchasing Division. Broward County's Purchasing Division has been nationally recognized, receiving the National Institute of Government Procurement's Outstanding Agency Accreditation Award (OA4), and the National Procurement Institute's Achievement of Excellence in Procurement Award. Additionally, it has received the Florida Association of Public Procurement Officials, Inc. (FAPPO) Award of Excellence in Public Procurement.
This position will manage Broward County Purchasing Division's new Vendor Management Office (VMO). The VMO goals include promoting strategic procurement for Broward County, support process vendor improvements and effectiveness, enable cost savings, and reduce processing times and risks.
This position will play a key role in developing strategic plans, provide data analysis, contract management, support internal customers and vendors. This position will also play a key role in identifying and improving procurement performance across the County and/or within individual departments and divisions, etc.
The ideal candidate will be responsible for receiving and responding to vendor inquiries, meeting with vendors, and facilitate the dissemination of information regarding business opportunities in Broward County; via web sites, conferences, and other appropriate means with the goal of increasing interest and enhancing competition.
Further, this candidate will undertake marketplace research to support the development of procurement strategic plans, provide feedback to vendors and assist in arranging training on topics such as Supplier Relationship Management, Strategic Sourcing, etc. Additional duties may be assigned.
General Description:
Administrative and supervisory work coordinating the procurement operations of the County's central purchasing system.
Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
Minimum Education and Experience Requirements:
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
Requires six (6) years in a large centralized purchasing operation including four (4) years in public sector purchasing and supervisory experience involving either projects or staff or closely related experience.
Preferences:
Implements the principles and practices of procurement, including market factors such as availability, sources of supply, trends, pricing structures, grades and qualities that impact the procurement of assigned commodities and services, and apply this knowledge to make effective purchases and to resolve associated problems.
Communicates effectively, both orally and in writing.
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Supervises staff to ensure that assigned responsibilities are completed accurately and on a timely basis; reviews agenda reports being submitted to the Board of County Commissioners for quality control.
Researches and makes recommendations regarding legitimacy of sole source/sole brand requests; researches and/or coordinates responses in respect to whistleblower complaints and possible suspension and/or debarment of vendors.
Conducts procurement related training to both purchasing and non-purchasing County staff; reviews drafts and completed work product at various stages; assigns work (Requisitions) to Purchasing Agents.
Performs employee evaluations and assigns goals for upcoming year; approves contracts and purchase orders depending on delegated approval authority.
Actively participates in meetings at various levels regarding potential, planned and in progress projects.
Drafts division policies and procedures; provides procurement related direction/recommendations to both purchasing and non-purchasing County staff; benchmarks various division policies and outputs to determine best practices and makes recommendations to top management.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
What is your highest level of education obtained from an accredited college or university with major coursework in public or business administration or closely related field?
02
How many years of experience do you have in a large centralized purchasing operation?
03
How many years of experience in public sector purchasing operations do you possess?
04
Do you have at least four (4) years of supervisory experience (either projects or staff or closely related experience)?
05
Describe your professional background and experience - emphasizing aspects relating to the position's scope and responsibilities.
06
Explain your experience in identifying, developing, preparing, and training suppliers. Provide specific examples or metrics.
07
This will be a new role for the County. There will be many new practices and activities which must be developed, trained, communicated, and put into practice. What experience do you have in completing these types of actions before and what lessons did you learn.
08
Explain how you have previously managed and developed a strong supply base to help facilitate better competition.
09
Inevitably, disputes and disagreements occur with suppliers. Describe the types of disputes you've encountered and examples of how you mitigated them, to avoid escalating into larger issues. What kinds of larger issues would result if not mitigated? What role did you have resolving them?
10
Describe any metric or benchmark by which you would measure your success in this role.
11
Describe your communication and interpersonal skills and abilities - provide examples of how your skills were able to benefit an organization in both a procurement context and a leadership role.
Required Question
Location : Fort Lauderdale, FL
Job Type: Full-Time
Job Number: 1411201
Department: FASD Purchasing Div Admin
Opening Date: 12/19/2023
Closing Date: Continuous
Veterans' Preference Notice: Under Section 295.07, Florida Statutes, certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment with Broward County and are encouraged to apply for the positions being filled.
REQUIREMENTS AND PREFERENCES
The Broward County Board of County Commissioners is seeking qualified candidates for the position a Purchasing Manager to lead the new Vendor Management Office section within the Purchasing Division. Broward County's Purchasing Division has been nationally recognized, receiving the National Institute of Government Procurement's Outstanding Agency Accreditation Award (OA4), and the National Procurement Institute's Achievement of Excellence in Procurement Award. Additionally, it has received the Florida Association of Public Procurement Officials, Inc. (FAPPO) Award of Excellence in Public Procurement.
This position will manage Broward County Purchasing Division's new Vendor Management Office (VMO). The VMO goals include promoting strategic procurement for Broward County, support process vendor improvements and effectiveness, enable cost savings, and reduce processing times and risks.
This position will play a key role in developing strategic plans, provide data analysis, contract management, support internal customers and vendors. This position will also play a key role in identifying and improving procurement performance across the County and/or within individual departments and divisions, etc.
The ideal candidate will be responsible for receiving and responding to vendor inquiries, meeting with vendors, and facilitate the dissemination of information regarding business opportunities in Broward County; via web sites, conferences, and other appropriate means with the goal of increasing interest and enhancing competition.
Further, this candidate will undertake marketplace research to support the development of procurement strategic plans, provide feedback to vendors and assist in arranging training on topics such as Supplier Relationship Management, Strategic Sourcing, etc. Additional duties may be assigned.
General Description:
Administrative and supervisory work coordinating the procurement operations of the County's central purchasing system.
Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
Minimum Education and Experience Requirements:
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
Requires six (6) years in a large centralized purchasing operation including four (4) years in public sector purchasing and supervisory experience involving either projects or staff or closely related experience.
Preferences:
- Master's degree or higher from an accredited college or university with major coursework in public or business administration or closely related field.
- Certified Professional Public Buyer (CPPB)
- Certified Professional Public Officer (CPPO)
- Certified Procurement Professional (CPP)
- Project Management Professional (PMP)
- Advanced experience in Government Procurements for Professional Services: Architectural & Engineering Services; Construction; Information Technology or any equivalent experience
- 1+ years of advanced experience using PeopleSoft modules
Implements the principles and practices of procurement, including market factors such as availability, sources of supply, trends, pricing structures, grades and qualities that impact the procurement of assigned commodities and services, and apply this knowledge to make effective purchases and to resolve associated problems.
Communicates effectively, both orally and in writing.
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Supervises staff to ensure that assigned responsibilities are completed accurately and on a timely basis; reviews agenda reports being submitted to the Board of County Commissioners for quality control.
Researches and makes recommendations regarding legitimacy of sole source/sole brand requests; researches and/or coordinates responses in respect to whistleblower complaints and possible suspension and/or debarment of vendors.
Conducts procurement related training to both purchasing and non-purchasing County staff; reviews drafts and completed work product at various stages; assigns work (Requisitions) to Purchasing Agents.
Performs employee evaluations and assigns goals for upcoming year; approves contracts and purchase orders depending on delegated approval authority.
Actively participates in meetings at various levels regarding potential, planned and in progress projects.
Drafts division policies and procedures; provides procurement related direction/recommendations to both purchasing and non-purchasing County staff; benchmarks various division policies and outputs to determine best practices and makes recommendations to top management.
Performs related work as assigned.
WORK ENVIRONMENT
Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
SPECIAL INFORMATION
County Core Competencies
All Broward County employees strive to demonstrate the County's four core behavioral competencies.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Broward is a dynamic county that offers an exciting, stable career with incredible employee benefits such as 11 annual holidays, accrued annual/vacation and sick leave, FRS retirement, $50,000 of free life insurance, training and development, and participation eligibility in a deferred compensation (457) plan with a match up to $2,000. In addition, Broward County offers 2 health plans, a High Deductible Health Plan (HDHP) with a County-funded Health Savings Account (HSA), and a Consumer Driven Health plan (CDH), Dental insurance, Vision insurance and Section 125 Flexible spending accounts for Medical Expenses and Dependent Care. Part-time 20+ benefit eligible employees receive the benefits described above at a reduced amount.
01
What is your highest level of education obtained from an accredited college or university with major coursework in public or business administration or closely related field?
- No college degree
- Associates degree
- Bachelor's degree
- Master's degree
- Doctorate
02
How many years of experience do you have in a large centralized purchasing operation?
- 9 years or more
- 7 - 8 years
- 6 - 7 years
- Less than 6 years
03
How many years of experience in public sector purchasing operations do you possess?
- 8 years or more
- 6 - 7 years
- 4 - 5 years
- Less than 4 years
04
Do you have at least four (4) years of supervisory experience (either projects or staff or closely related experience)?
- Yes
- No
05
Describe your professional background and experience - emphasizing aspects relating to the position's scope and responsibilities.
06
Explain your experience in identifying, developing, preparing, and training suppliers. Provide specific examples or metrics.
07
This will be a new role for the County. There will be many new practices and activities which must be developed, trained, communicated, and put into practice. What experience do you have in completing these types of actions before and what lessons did you learn.
08
Explain how you have previously managed and developed a strong supply base to help facilitate better competition.
09
Inevitably, disputes and disagreements occur with suppliers. Describe the types of disputes you've encountered and examples of how you mitigated them, to avoid escalating into larger issues. What kinds of larger issues would result if not mitigated? What role did you have resolving them?
10
Describe any metric or benchmark by which you would measure your success in this role.
11
Describe your communication and interpersonal skills and abilities - provide examples of how your skills were able to benefit an organization in both a procurement context and a leadership role.
Required Question
