Purchasing Manager

We seek an experienced, results-driven Purchasing Manager to join our team. As a Purchasing Manager, you will be responsible for handling the procurement process, sourcing trade partners and suppliers and managing vendor relationships to ensure a seamless building process and optimize costs. You will also collaborate with construction and accounting teams, make strategic decisions and implement best practices within our procurement function.
This is an exciting opportunity to contribute to our company's success and be part of a dynamic team in a competitive market. We offer competitive compensation packages, health benefits and a supportive work environment that fosters learning and professional growth.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Developing and implementing procurement strategies and policies for cost optimization and enhancing supply chain efficiency.
• Developing and implementing new subcontractor qualification process
• Identifying, evaluating and selecting vendors, subcontractors, and trade partners based on quality, reliability, cost-effectiveness and adherence to project standards.
• Negotiating contracts and terms with vendors and subcontractors to ensure favorable pricing, payment terms and mutually beneficial agreements.
• Authoring scopes of work and compiling new contracts with subcontractors
• Reviewing existing contracts and ensuring construction team is aware of key terms, ensuring that construction staff are complying with company agreements
• Collaborating with internal stakeholders to understand their requirements and align procurement activities with organizational goals.
• Conducting market research and analysis to stay updated on local construction industry trends, supplier capabilities, and pricing fluctuations.
• Managing supplier and subcontractor relationships, including ongoing performance evaluation, issue resolution and fostering long-term partnerships.
• Monitoring lead times on key bid packages, analyzing demand patterns and implementing purchasing strategies to manage/mitigate potential delays and avoid shortages
• Implement procurement systems and tools (Buildertrend) to streamline processes and enhance efficiency.
• Source and negotiate with potential suppliers, assess their capabilities, and evaluate their suitability based on cost, schedule, and ability to perform.
• Manage supplier relationships, including regular communication, performance evaluations and issue resolution.
• Collaborate with internal stakeholders to understand their requirements and develop procurement plans accordingly.
• Prepare and present reports on procurement activities, performance metrics and cost savings to upper management and Ownership.
• Send out plans and detailed scopes of work to subcontractors and vendors on a regular basis and keep budgets updated accordingly
• Work with purchasing and accounting team to input all budget information (pricing, scope) inyo Buildertrend and ensure data is properly tracked
• Provide updated selections and options pricing to sales team on a regular basis
• Develop and maintain budgets for all home models to track performance and identify areas for savings or improvement
• Stay updated on regulatory requirements and ensure compliance with applicable laws and regulations related to sourcing activities.
• Develop process and procedures for purchasing and purchasing function in Buildertrend
• Responsible for “New Home Start Process” in Buildertrend
• Oversee purchasing admin and staff to ensure new home start process is being followed and deliverables are being met according to schedule

KNOWLEDGE, SKILLS, and ABILITIES which may be representative but not all inclusive of those commonly associated with this position:

• Must have extremely strong interpersonal and oral/written communication skills.

·         Ability to be creative and work in a mission-driven, community orientated organization.

·         Ability to be attentive to detail.

• Ability to adapt well to change and adversity.
• Ability to multitask and prioritize responsibilities.
• Ability to read and interpret construction drawings.
• Knowledge of project financials and basic accounting functions.

TOOLS AND TECHNOLOGY which may be representative but not all inclusive of those commonly associated with this position:

• General office equipment (computer, printer, fax, copy machine, phone, file cabinets, and calculator).

·         Communication  software, including, but not limited to, Monday.com, MailChimp, Whatsapp, Facebook, Instagram, TikTok, email.

·         Buildertrend experience REQUIRED

WORK ENVIRONMENT environmental or atmospheric conditions commonly associated with the performance of the functions of this job:

• The employee works indoors or outdoors on a regular basis.
• The noise level in the work environment is usually moderate.

PHYSICAL ABILITIES commonly associated with the performance of the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• The employee must be fit to lift and/or move up to 30 pounds.

·         While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to grasp, manipulate or feel objects.

• Regular and predictable site presence as noted above, is an essential job function.