Purchasing Agent

The Purchasing Agent for A3H Foods Group will be a critical liaison between the facility service department and the accounting department. The proper candidate will be able to work closely with both departments to ensure all necessary purchases are completed and recorded properly.

Primary Duties:

1. Place all parts and equipment orders required for the effective and efficient operation of the facility service department. This will include day-to-day operations as well as new construction, remodels, and special projects. All purchases must be approved prior to order placement based on the company’s approval policies and procedures.

2. Place all service requests with approved vendors for services requiring the assistance of outside vendors.

3. Ensure all vendors complete and maintain proper documentation on file with the company including, but not limited to insurance certificates, W-9 forms, and written agreements/contract detailing the terms and conditions of all services to be performed.

4. Set up and dispatch all participating vendors in Corrigo.

5. Review and obtain approval for any invoices submitted by a Vendor with a Not to Exceed (NTE) contract amount that exceeds the approved amount and is necessary to complete an assignment/work order.

6. Access and provide all invoices submitted through Corrigo to the accounts payable department for processing.

7. Review all facility service invoicing, verify accuracy, and provide proper coding for processing in the company accounting system.

8. Attend and complete all necessary training for the new accounting system to be implemented in the next few months to ensure proper knowledge and skills to complete the duties required for this position.

9. Work closely with the accounting department to review and clarify any coding questions that may arise.

10. Collect receipts, verify, and code all credit card purchases made by the facility service group and its employees and provide the coding to the accounting department on a timely basis.

11. Complete all other purchasing or purchasing related accounting duties as requested.

Essential Skills:

1. Must be computer literate with a minimum of intermediate skills in Excel.

2. Must be able to communicate effectively with both internal customers and external vendors.

3. Must have excellent customer service skills and an attention to detail.

4. Basic accounting knowledge is required to perform this job effectively.

5. General knowledge of facility service maintenance for quick service restaurant is preferred.

6. Prior experience with Corrigo and Restaurant 365 a plus, but willing to train the proper candidate.

Education:

1. Bachelor’s degree in supply chain management, business or finance preferred, but prior experience will be considered in lieu of formal education.

2. 5 Years Purchasing Agent experience preferred.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) 2% match
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Spring, TX 77379: Relocate before starting work (Required)

Work Location: In person