PURCHASING AGENT I

The Purchasing Agent provides comprehensive procurement services for a millwork company and will be responsible for all incoming and outgoing shipments.

This position coordinates communication between the Production and Sales Departments, as well as other locations to ensure proper shipments and lead time frames.

Responsibilities:

• Evaluate and obtain the best value for all purchased goods through competent execution of the following responsibilities:
• Determine supply sources, purchase quantities, and delivery schedules for material and service requirements.
• Negotiate lowest possible cost for materials and services from qualified vendors.
• Prepare purchase orders by verifying specifications and price, obtaining recommendations from suppliers for substitute items, and obtaining approval from requisitioning department.
• Verify purchase requisitions by comparing items requested, clarifying discrepancies, and recommending alternatives.
• Authorize payment for purchases by forwarding receiving documentation.
• Negotiate the return of rejected materials, equipment or other related items to vendors.
• Review and produce Bill of Materials (BOM) detailing required construction materials and equipment to construct each project including all Purchase and Work Orders.
• Keep information accessible by sorting, filing, and populating documents to server.
• Ensure Company purchasing policies and procedures are followed.
• Determine method and mode of shipment to customer/vendor specifications.
• Compare identifying information and count, weigh, or measure items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records.
• Prepare and expedite shipments as needed. Determine labeling requirements, assemble and pack shipments. Prepare shipping documents in a timely and accurate manner. Post weights and shipping charges.
• Unpack and route incoming shipments.
• Inspect incoming shipments for quality. Report defective or questionable conditions to Parts Manager.
• Use a personal computer to operate software (Excel, Word, Outlook, etc.).
• Assist in other day to day functions of the parts department including but not limited to processing sales orders, transfers, purchase orders and sub warehouse replenishment
Other duties as assigned.

Qualifications:
Physical Demands:

• Requires sitting, standing, bending and reaching.
• May require lifting up to 75 pounds.
• Requires manual dexterity sufficient to operate a computer and other standard office machines.

Professional Conduct Development

• Build professional and technical knowledge through continuing education including reviewing professional publications, establishing personal networks, and participating in educational workshops at the direction of the department manager.
• Maintain and enhance the Companys reputation through their personal demeanor and methods of conducting business.
• Active participation in department meetings and completion of assigned department responsibilities.
• Other duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• 1+ years experience in shipping/receiving preferred.
• Experience with QuickBooks
• Must be able to use UPS/Fed Ex software.
• Experience using MS Office Suite (Word, Excel, Outlook).
• Ability to work independently or as a team player.
• Excellent verbal and written communication skills.
• The ability to meet deadlines and pay close attention to detail.
• Must be able to stand, stoop, bend, reach, and walk often.
• Excellent time management skills, the ability to prioritize and manage multiple projects.